Facilities Operations & Projects Coordinator

Arora Engineers LLC; Pennsylvania; On-site; USD 60,000 - 90,000; Full time

Job summary

Arora Engineers LLC is seeking a highly organized Facilities Operations Coordinator to provide operational and administrative support for the Facilities Management portfolio. You will coordinate work orders and projects from initiation through closeout, acting as the central liaison among customers, subcontractors, leadership, and internal teams.

The role requires strong organizational skills, initiative, and attention to detail, with the ability to manage multiple stakeholders and priorities in

Qualifications

• Associate or bachelor’s degree preferred; equivalent combinations considered.
• Minimum five years of progressively responsible administrative, operations coordination, project coordination, or program support experience.
• Minimum two years supporting facilities management, operations and maintenance, property management, construction, service delivery, or related facilities services environment.
• Experience coordinating multiple concurrent projects or work orders with competing priorities.

Responsibilities

• Coordinate Facilities Management operations across multiple contracts and ensure projects progress from initiation to closeout.
• Manage project administration, setup, work orders, documentation, and records per customer and company requirements.
• Maintain CMMS data, trackers, dashboards, performance metrics, and reporting tools for work order management and program visibility.
• Support subcontractor onboarding, procurement activities, proposal coordination, and vendor communications.
• Coordinate proposal documentation, customer approvals, invoice preparation, project reconciliation, and closeout activities.
• Facilitate after-hours service requests, contract mobilization, and operational transitions; support leadership with admin tasks.
• Coordinate safety, quality, and compliance meetings; track actions and maintain required docs.
• Drive operational excellence by standardizing procedures and promoting consistent practices across Facilities Management.
• Foster cross-functional collaboration among Operations, Procurement, Accounting, Contracts, Project Management, customers, and subcontractors.

Skills

Organizational skills

Attention to detail

Stakeholder coordination

Prioritization

Education

Associate or Bachelor's degree

Tools

CMMS

Excel

MS Office 365

Job description

Arora Engineers LLC is seeking a highly organized Facilities Operations Coordinator to provide operational and administrative support for the Facilities Management portfolio. You will coordinate work orders and projects from initiation through closeout, acting as the central liaison among customers, subcontractors, leadership, and internal teams.

The role requires strong organizational skills, initiative, and attention to detail, with the ability to manage multiple stakeholders and priorities in