Facilities & Office Lead - 4-Day Week, Employee-Owned

VIA; Portland (OR); On-site; USD 57,000 - 65,000; Full time

Benefits offered by this job

Four-day work week

Great benefits

Employee ownership

Job summary

VIA is seeking an Office & Facilities Manager to oversee day-to-day office operations and building maintenance in Portland, OR. This role blends administrative tasks with hands-on upkeep, vendor coordination, and events support to keep our workspace efficient and welcoming.

The ideal candidate thrives in a fast-paced environment, loves organization, and can juggle multiple tasks—from security to onboarding—while maintaining humor and grace under pressure.

Qualifications

• Experience managing facilities or office operations.
• Ability to coordinate vendors and building systems.
• Strong organizational skills and calm under pressure.

Responsibilities

• Open/close the building and manage security tasks.
• Coordinate HVAC, cleaners, landscaping, parking, and repairs.
• Reset conference rooms and maintain common spaces, kitchen, and climate controls.
• Onboard/offboard employees, manage access, and welcome kits.
• Plan and support events, catering, and outside events with minimal disruption.
• Maintain supplies and office amenities (coffee, snacks, paper goods).
• Handle shipping, mail, and AV support; assist IT as needed.
• Produce energy and expense reports; track OPEX/CAPEX budgets.

Skills

Elite multitasking

Organization

Chaos tolerance

Humor under pressure

Flexibility

Job description

VIA is seeking an Office & Facilities Manager to oversee day-to-day office operations and building maintenance in Portland, OR. This role blends administrative tasks with hands-on upkeep, vendor coordination, and events support to keep our workspace efficient and welcoming.

The ideal candidate thrives in a fast-paced environment, loves organization, and can juggle multiple tasks—from security to onboarding—while maintaining humor and grace under pressure.