Global Workplace & Facilities Lead - Ops & Vendors

VIA; Boston (MA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Salary $75k–$95k USD per year

401K with 5% employer contribution

Top-tier health benefits (vision &

Dental coverage

Parental leave 24 weeks

Ramp-back program 4 weeks

Family forming benefit $10K

Flexible vacation

Summer Fridays

Extended holiday period

Mentorship programs

Leadership development opportunity

Wellness advisor

Commuting benefits

In-person events

Job summary

VIA is seeking a Global Workplace and Facilities Coordinator to manage operations across Somerville, DC, and Montreal. You will oversee daily office activities, inventory, budgets, and vendor relationships to keep spaces productive and secure.

You will drive renovation projects, space planning, events logistics, and cross-team communications, ensuring a smooth, safe, and efficient work environment across all offices.

Qualifications

• 2+ years in office management or facilities coordination.
• Proven vendor relationship management.
• Strong organizational and communication skills.
• Willing to work in Somerville 4–5 days/week; travel as needed.

Responsibilities

• Oversee daily operations of Somerville, DC, and Montreal offices.
• Manage office supplies, inventory and budgets.
• Coordinate facilities and vendor relationships.
• Support renovation projects and space planning.
• Handle events logistics and office communications.
• Collaborate with People and Operations on logistics.

Skills

Office management

Facilities coordination

Administrative operations

Vendor management

Communication

Tools

Google Workspace

Job description

VIA is seeking a Global Workplace and Facilities Coordinator to manage operations across Somerville, DC, and Montreal. You will oversee daily office activities, inventory, budgets, and vendor relationships to keep spaces productive and secure.

You will drive renovation projects, space planning, events logistics, and cross-team communications, ensuring a smooth, safe, and efficient work environment across all offices.