Global Workplace & Facilities Lead

VIA; Somerville (MA); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Salary: $75,000-$95,000 USD per year

401K with employer contribution

Comprehensive health benefits

Parental leave up to 24 weeks

Flexible vacation policy

Mentorship programs

Transit benefits

Team events

Job summary

VIA, headquartered in Somerville, MA, seeks a Global Workplace and Facilities Coordinator to keep our offices running smoothly in Somerville, DC, and Montreal. You’ll manage operations, inventory, budgets, and vendor relationships while supporting renovation projects and space planning.

You’ll be pivotal in maintaining a productive environment and coordinating with People and Operations on logistics for events and daily activities.

Qualifications

• 2+ years of experience in office management, facilities coordination, or administrative operations.
• Proven track record of managing vendor relationships and seeing projects through to completion.
• Strong organizational skills with the ability to juggle multiple ongoing tasks and priorities.
• Proactive, hands-on approach and problem-solving mindset.
• Excellent communication with internal teams and external vendors/contractors.
• Comfortable using office software (e.g., Google Workspace) for scheduling, reporting and tracking tasks.
• Ability to be in the Somerville office 4-5 days a week.
• Open to occasional travel to different office locations.

Responsibilities

• Proactive office operations across Somerville, DC, and Montreal offices.
• Inventory management for office supplies and essentials.
• Budget management with Finance for forecasting costs and spending.
• Facilities coordination and escalation of issues as they arise.
• Vendor management with contractors to maintain office equipment and infrastructure.
• Support renovation project timelines and deliverables with vendors and stakeholders.
• Space planning to meet evolving team needs and improvements.
• Coordinate events logistics and day-to-day team needs.
• Communicate upcoming construction, parking, and other logistics to VIA team.

Skills

Office management

Facilities coordination

Vendor management

Project coordination

Communication skills

Google Workspace

Scheduling & reporting

Travel readiness

Tools

Google Workspace

Job description

VIA, headquartered in Somerville, MA, seeks a Global Workplace and Facilities Coordinator to keep our offices running smoothly in Somerville, DC, and Montreal. You’ll manage operations, inventory, budgets, and vendor relationships while supporting renovation projects and space planning.

You’ll be pivotal in maintaining a productive environment and coordinating with People and Operations on logistics for events and daily activities.