Facilities & Meetings Coordinator

TerraPower LLC.; Bellevue, Everett (WA, WA); On-site; USD 72,000 - 94,000; Full time

Benefits offered by this job

Competitive compensation

Short-term incentive payments

Medical and wellness benefits

Relocation assistance

PTO 21 days

Paid holidays 10

Job summary

TerraPower LLC in Bellevue/Everett, Washington, is seeking a highly organized Meeting Coordinator to manage daily meeting logistics, corporate events, and cross-campus coordination. This role oversees calendars, Jira tickets, Concur expenses, and AV coordination, collaborating with Facilities, Administration, and Executive Support teams.

The successful candidate will orchestrate on-site and off-site meetings, support engagement events, and provide backup Front Desk coverage while delivering

Qualifications

• 5+ years in customer service, management or hospitality
• 5+ years of event coordination experience
• Strong ability to coordinate complex logistics
• Able to work with diverse personalities
• Proficient with video conferencing tools (Teams/WebEx)
• Excellent oral and written communication skills
• High proficiency with Microsoft Word; strong editing skills
• Exceptional organizational skills and attention to detail
• Ability to multitask and solve problems effectively

Responsibilities

• Coordinate, schedule and manage logistics for on-site and off-site meetings and events
• Ensure meeting and event requirements are captured and executed
• Support company events including lunches, Movie Nights, Brewery events and other employee engagement activities across campuses
• Assist with planning and logistics for company-wide events, including swag coordination
• Maintain conference room schedules
• Update Confluence pages with AV support team
• Oversee and update Administrative and Executive Team Calendars
• Respond to Jira tickets related to admin and Facilities needs
• Assist with lunch expense reporting and reconciliation in Concur
• Provide backup coverage for Front Desk Access & Hospitality operations
• Perform general administrative support and special projects
• Wear multiple hats and support multiple locations

Skills

Customer service

Event coordination

Logistics coordination

Video conference tools

Oral and written communication

Microsoft Word

Editing / proofreading

Organizational skills

Attention to detail

Multitasking

Tools

Teams

WebEx

Job description

TerraPower LLC in Bellevue/Everett, Washington, is seeking a highly organized Meeting Coordinator to manage daily meeting logistics, corporate events, and cross-campus coordination. This role oversees calendars, Jira tickets, Concur expenses, and AV coordination, collaborating with Facilities, Administration, and Executive Support teams.

The successful candidate will orchestrate on-site and off-site meetings, support engagement events, and provide backup Front Desk coverage while delivering