Facilities Meeting Coordinator

TerraPower LLC.; Bellevue, Everett (WA, WA); Sur place; USD 72 000 - 94 000; Plein temps

Avantages offerts par ce poste

Competitive compensation

Short-term incentive payments

Medical and wellness benefits

Relocation assistance

PTO 21 days

Paid holidays 10

Résumé du poste

TerraPower LLC in Bellevue/Everett, Washington, is seeking a highly organized Meeting Coordinator to manage daily meeting logistics, corporate events, and cross-campus coordination. This role oversees calendars, Jira tickets, Concur expenses, and AV coordination, collaborating with Facilities, Administration, and Executive Support teams.

The successful candidate will orchestrate on-site and off-site meetings, support engagement events, and provide backup Front Desk coverage while delivering

Qualifications

• 5+ years in customer service, management or hospitality
• 5+ years of event coordination experience
• Strong ability to coordinate complex logistics
• Able to work with diverse personalities
• Proficient with video conferencing tools (Teams/WebEx)
• Excellent oral and written communication skills
• High proficiency with Microsoft Word; strong editing skills
• Exceptional organizational skills and attention to detail
• Ability to multitask and solve problems effectively

Responsabilités

• Coordinate, schedule and manage logistics for on-site and off-site meetings and events
• Ensure meeting and event requirements are captured and executed
• Support company events including lunches, Movie Nights, Brewery events and other employee engagement activities across campuses
• Assist with planning and logistics for company-wide events, including swag coordination
• Maintain conference room schedules
• Update Confluence pages with AV support team
• Oversee and update Administrative and Executive Team Calendars
• Respond to Jira tickets related to admin and Facilities needs
• Assist with lunch expense reporting and reconciliation in Concur
• Provide backup coverage for Front Desk Access & Hospitality operations
• Perform general administrative support and special projects
• Wear multiple hats and support multiple locations

Connaissances

Customer service

Event coordination

Logistics coordination

Video conference tools

Oral and written communication

Microsoft Word

Editing / proofreading

Organizational skills

Attention to detail

Multitasking

Outils

Teams

WebEx

Description du poste

Bellevue, Washington, United States or Everett, Washington, United States

TerraPower is a nuclear technology company based in Bellevue, Washington. At its core, the company is working to raise living standards globally through a more affordable, secure, and environmentally friendly form of nuclear energy along with innovations in medical isotopes to improve human health. In 2006, TerraPower originated with Bill Gates and a group of like‑minded visionaries who evaluated the fundamental challenges to raising living standards around the world. They recognized energy access was crucial to the health and economic well‑being of communities and decided that the private sector needed to take action and create energy sources that would advance global energy deployment. TerraPower’s mission is to be a world leader in new nuclear technologies, while developing innovators and future leaders in the nuclear field. As a result, the company’s activities in the fields of nuclear energy and related sciences are yielding significant innovations in the safety and economics of nuclear power, hybrid energy and medical applications – all for significant human health benefits.

TerraPower is seeking to hire highly motivated and forward‑thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes. TerraPower is an Equal Opportunity Employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.

TerraPower is seeking a highly skilled and motivated Meeting Coordinator to support daily meeting logistics, corporate events, administrative operations, and cross‑campus coordination. This role ensures seamless execution of on‑site and off‑site meetings, supports company‑wide engagement events, manages key administrative calendars, and collaborates with teams across Facilities, Administration, AV, Construction, and Executive Support.

The ideal candidate is exceptionally organized, detail‑driven, and comfortable managing multiple priorities while delivering high‑quality service.

Key Responsibilities

• Coordinate, schedule, and manage logistics for on‑site and off‑site meetings and events.
• Ensure all meeting and event requirements are captured and executed using the Meeting Request Form.
• Support corporate events including company lunches, Movie Nights, Brewery events, and other employee engagement activities across multiple campuses.
• Assist with planning and logistics for corporate‑wide events, including swag coordination and distribution.
• Maintain conference room schedules
• Partner with the audio & visual support team to update and maintain Confluence pages.
• Oversee and update the Administrative and Executive Team Calendars.
• Respond to and manage Jira tickets related to administrative and Facilities needs.
• Assist with lunch expense reporting and reconciliation in Concur.
• Provide backup coverage for Front Desk Access & Hospitality operations.
• Perform general administrative support and special projects as assigned.
• Strong ability to wear multiple hats and support multiple locations at any time.

Key Qualifications and Skills

• 5 years of experience in customer service, management and hospitality
• 5 years of experience with event coordination
• High proficiency in coordinating logistics
• Flexible with the ability to work well with diverse personalities
• Respond promptly and professionally to unsatisfied or frustrated customers, ensuring concerns are resolved with effective communication and follow‑through
• Skilled in using various video conference tools, such as Teams and WebEx
• High proficiency in oral and written communication
• High proficiency in Microsoft Word suite
• Grammatical editing and proof‑reading skills
• Organizational skills
• Exceptional attention to detail
• Ability to problem solve and multitask

The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.

Job Functions

Job Functions are physical actions and/or working conditions associated with the position. These functions may also constitute essential functions for the job which the employee must be able to fulfill, with or without accommodation. Information provided below is to help describe the job so that the applicant has a reasonable understanding of the job duties/expectations. An applicant's ability to perform and/or tolerate these actions and conditions will be discussed and workplace accommodations may be made on a case‑by‑case basis following an individualized assessment of the applicant and other considerations, including but not limited to any governing safety standards.

• Motor Abilities: Sitting for extended periods, bending/stooping, grasping/gripping, fine motor control (hands)
• Physical exertion and/or requirements: Minimal, with ability to safely lift up to 25 pounds.
• Special Senses: Visual and audio focused work
• Work Conditions: Stairs, typing/keyboard, standard and/or sitting working environment of >8 hours/day
• Travel required 0-10%

TerraPower’s technology is controlled for export by various agencies of the U.S. Government. TerraPower must evaluate applicants who are foreign nationals (other than asylees, refugees, or lawful permanent residents) in accordance with U.S. Government export control requirements. To facilitate TerraPower’s export control reviews, you will be asked as part of the application process to identify whether you are a U.S. Citizen or national, asylee, refugee, or lawful permanent resident of the United States. Government export authorization approval times vary. Based on the business needs for a particular position, TerraPower may not consider a foreign national from a country if it is impracticable to obtain timely Government export approval.

Job details

Salary Range: $72,138 - $93,686

Any salary offered within the posted salary band is based on market data and commensurate with the selected individual’s qualifications experience. This range is specific to Washington State.

• Competitive Compensation
• Salary, eligible to participate in discretionary short‑term incentive payments
• Comprehensive Medical and Wellness Benefits
  • Medical
  • Vision
  • Dental
  • Life and Disability
  • Gender Affimation Benefits
• 401k Plan
• Generous Paid Time Off (PTO)
  • 21 days of annually accrued PTO
• Generous Holiday Schedule
  • 10 paid holidays
• Relocation Assistance
• Professional and Educational Support Opportunities

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in TerraPower LLC.’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

The application deadline for this role is October 24, 2026