Facilities Coordinator

Atlas Search; Washington; On-site; USD 45,000 - 65,000; Full time

Job summary

Atlas Search is seeking a Facilities Coordinator for our Stamford, CT office to ensure a seamless workplace experience. The role focuses on hospitality, service orientation, and coordinating day-to-day operations to support employees.

You will manage supplies, events, onboarding support, and liaise with building management and vendors, contributing to a welcoming, safe, and productive office environment.

Qualifications

• Experience coordinating day-to-day office operations and events.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks in dynamic environments.

Responsibilities

• Uphold office cleanliness and functionality standards.
• Oversee Stamford, CT office space (~26,000 sq ft) and facilities.
• Manage and restock office supplies, snacks, beverages.
• Coordinate catering, meetings, and events.
• Maintain office equipment such as coffee machines and printers.
• Assist with seating, room allocations, and floor plans.
• Coordinate with building management and vendors; manage COIs.
• Enforce safety protocols.
• Create welcoming entry experience for guests and new hires.
• Coordinate onboarding/offboarding with Talent Acquisition.
• Plan, setup, and cleanup of events.
• Contribute to ad hoc projects.

Skills

Service orientation

Hospitality mindset

Communication skills

Facilities coordination

Job description

Job Description

A big investment firm is seeking a Facilities Coordinator for our Stamford, CT location. The ideal candidate is service-oriented with a focus on hospitality, excels in dynamic settings, and possesses exceptional written and verbal communication abilities. This position will contribute to the vitality of our Stamford office by coordinating the day-to-day operations and bolstering employee engagement initiatives. Reporting directly to the Vice President of Workplace, this role is key in ensuring a seamless workplace experience.

Responsibilities

• Uphold office cleanliness and functionality standards.
• Oversee the firm's Stamford, CT office, approximately 26,000 sq ft. This includes two pantries and various conference rooms.
• Support daily operations:

1. Manage and restock inventory of office supplies, snacks, groceries, and beverages.
2. Facilitate supply procurement to ensure the office is always fully stocked.
3. Coordinate and support in-office catering, meetings, and events.
4. Oversee the maintenance of various equipment in the office such as coffee machines and printers.
5. Ensure the office and conference rooms remain tidy and secure.

• Address and elevate service requests via the workplace ticketing system, Freshservice.
• Support the Workplace team with assorted tasks as required.
• Assist in managing office seating arrangements, room allocations, and overall floor plans.
• Serve as a liaison with building management and external vendors, including organizing deliveries and obtaining Certificates of Insurance (COIs).
• Uphold office safety protocols outlined by the company and building management.
• Create a welcoming and organized entry experience for guests and new hires.
• Coordinate onboarding and offboarding tasks with the Talent Acquisition team.
• Aid in planning, setup, and cleanup of both internal and external events.
• Contribute to ad hoc projects as required.