Administrative Manager

BioSpace; Piscataway Township (NJ); On-site; USD 85,000 - 105,000; Full time

Job summary

A global biotechnology company in Piscataway, NJ seeks an experienced Administrative Manager to oversee operations across multiple sites. The ideal candidate will manage office administration, lead projects, and ensure seamless day-to-day operations. A Bachelor's degree and 5+ years of experience in administrative management are required. Knowledge of Mandarin is preferred. This role offers a salary range of $85,000 - $105,000, with a 5-day onsite schedule.

Qualifications

• 5+ years of experience in office operations or administrative management.
• Strong leadership and communication skills.
• Proficiency in MS Office Suite.

Responsibilities

• Lead the administrative function across multiple U.S. sites.
• Manage cross-site administrative projects.
• Organize and lead on-site events.

Skills

Leadership

Communication

Project Management

Organizational Skills

Education

Bachelor’s degree

Tools

MS Office Suite

Job description

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About GenScript GenScript Biotech Corporation (Stock Code: 1548.HK) is a global biotechnology group. Founded in 2002, GenScript has an established global presence across North America, Europe, the Greater China, and Asia Pacific. GenScript's businesses encompass four major categories based on its leading gene synthesis technology, including operation as a Life Science CRO, enzyme and synthetic biology products, biologics development and manufacturing, and cell therapy. GenScript is committed to striving towards its vision of being the most reliable biotech company in the world to make humans and nature healthier through biotechnology. About ProBio ProBio proactively provides end-to-end CDMO service from drug discovery to commercialization with proactive strategies, professional solutions and efficient processes in cell and gene therapy, vaccine, biologics discovery and antibody protein drug to accelerate drug development for customers. ProBio’s total cell and gene therapy solution covers CMC of plasmid and virus for IND filing as well as clinical manufacturing and commercial manufacturing.

Job Title: Administrative Manager

Location: Piscataway, NJ (5 days per week onsite)

Schedule: Monday through Friday from 8:30 AM - 5:30 PM

Compensation: The salary range, dependent upon experience level, is $85,000 - $105,000 annually.

Language: We are highly preferring a candidate that can speak Mandarin Chinese for collaboration with global stakeholders.

Overview

We are seeking an experienced and proactive Administrative Manager to lead administrative operations across multiple U.S. sites. This role will oversee office administration, cross-site collaboration, and strategic projects to ensure seamless day-to-day operations and long-term operational readiness. The Administrative Manager will partner with facility, EHS, and construction teams to support major site projects while maintaining uninterrupted business operations.

The ideal candidate will bring a proven track record of project delivery, leadership, and process optimization in a dynamic biotech or life sciences environment.

Key Responsibilities

Leadership & Strategy

• Lead the administrative function across multiple U.S. sites, ensuring alignment with company goals and operational needs.
• Develop and execute strategic plans for administrative services, including travel, employee events, vendor management, and cost-saving initiatives.
• Partner with senior leadership to support site expansions, relocations, and construction projects while ensuring operational continuity.
  
  
  

Project & Operations Management

• Manage cross-site administrative projects, such as office relocations, renovations, and new site setups, ensuring smooth transitions with minimal disruption.
• Collaborate with facility and EHS teams to plan and execute construction-related activities while maintaining uninterrupted site operations.
• Oversee corporate travel platforms and vendor relationships, ensuring efficient travel arrangements and optimized employee travel benefits.
• Manage company-wide lunch, catering, and snack services with a focus on quality and cost-effectiveness.
  
  
  

Event & Stakeholder Engagement

• Organize and lead on-site and cross-site events, including executive visits, government activities, industry events, and VIP client engagements.
• Support external personnel (e.g., expatriates, visiting staff) by providing administrative services and integration events.
• Act as a liaison between administrative teams, site leadership, and cross-functional departments.
  
  
  

Budget & Process Optimization

• Manage and track department budgets, implementing cost-saving measures and vendor negotiations.
• Establish SOPs and best practices for administrative operations across sites, ensuring compliance with company policies.
• Drive continuous improvement in administrative processes to enhance efficiency, employee experience, and cost control.
  
  
  

Qualifications

• Bachelor’s degree with 5+ years of experience in office operations or administrative management, ideally within biotech, pharmaceutical, or life sciences industries.
• Proven track record of successful project management and delivery (measured by outcomes, not years of experience).
• Strong leadership and communication skills to influence and collaborate across departments and sites.
• Experience managing cross-site operations, vendor relationships, and large-scale events.
• Proficiency in MS Office Suite and office productivity tools.
• Excellent organizational skills, attention to detail, and ability to prioritize in a fast-paced environment.
• Bilingual proficiency in English and Chinese is highly preferred for collaboration with global stakeholders.
  
  
  

#GS

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.

Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.

Seniority level

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