Facilities Maintenance Project Manager

Identiti; United States; Remote; USD 80,000 - 95,000; Full time

Job summary

Identiti is seeking an experienced Facilities Maintenance Project Manager to lead complex commercial facility maintenance and construction projects from planning through closeout.

You will oversee schedules, budgets, permitting, subcontractors, and execution with a hands-on approach. Remote or hybrid work options available, with approximately 20% travel to sites as needed. Strong client communication is essential.

Qualifications

• 3–5 years of experience managing facilities maintenance or retail construction projects.
• Experience managing multiple projects with budgets and deadlines.
• PMP or related certification preferred but not required.

Responsibilities

• Manage facilities maintenance and commercial construction projects from initiation through completion, ensuring on-time, on-budget delivery.
• Oversee high-value projects, including approx. $500k, focusing on quality and profitability.
• Develop and maintain detailed schedules, budgets, timelines, and execution plans.
• Coordinate all phases of project execution including planning, permitting, procurement, subcontractors, construction, and closeout.
• Review blueprints and project specs to determine scope and execution needs.
• Identify risks and cost concerns, proactively developing solutions to stay on track.
• Lead meetings and keep stakeholders informed of progress and milestones.
• Build strong customer relationships and manage changes to scope, schedule, and costs.

Skills

Project management

Budgeting

Scheduling

Vendor coordination

Customer communication

Blueprint reading

PMP

Education

Bachelor's degree preferred

Tools

Microsoft Excel

ERP systems

Project management software

Job description

Position: Facilities Maintenance Project Manager (Facilities Maintenance Division)

Pay: $80,000-95,000.00 per year

FLSA Status: Salary, Exempt

Location: Remote or Hybrid In-Office if Local

The Opportunity:

Identiti is seeking an experienced Facilities Maintenance Project Manager to join our growing team as we expand our facility maintenance operations and take on increasingly complex projects. With ambitious growth goals and a growing portfolio of larger projects, we're looking for a hands‑on project manager who can take ownership of projects from initial planning through final completion.

In this role, you'll manage complex commercial facility maintenance and construction projects. You'll serve as the primary point of contact for customers, overseeing project schedules, budgets, permitting, subcontractors, and execution while ensuring projects are delivered safely, efficiently, and to customer expectations.

This is an opportunity for a project manager who enjoys taking ownership, solving problems, and navigating the challenges of complex projects. You'll work closely with our Facilities Maintenance Trades team and collaborate with other internal teams as needed, playing an important role in our continued growth.

Why Identiti?

Identiti is a national leader in brand implementation, specializing in custom signage, branded environments, and facilities maintenance. Founded in 1991, we have grown from a local service agent into a trusted national partner serving multi‑site clients across the country.

Our Signage division provides end‑to‑end solutions—from design and fabrication to installation and program management—with a focus on quality, efficiency, and integrity. Our Facilities Maintenance division provides responsive and preventive maintenance services that help our clients protect, maintain, and extend the life of their branded environments long after installation. Together, our Signage and Facilities Maintenance teams allow Identiti to support clients throughout the full lifecycle of their branded spaces.

At Identiti, we believe in being People First. We value teamwork, excellence, adaptability, momentum, and sustainability, and we're committed to creating an environment where our people can grow and make an impact.

What You’ll Do:

Project Management & Execution

• Manage facilities maintenance and commercial construction projects from initiation through completion, ensuring projects are delivered on time, within budget, and in accordance with customer expectations.
• Oversee complex, high‑value projects, including projects worth approx. $500k, with a focus on quality, efficiency, and profitability.
• Develop and maintain detailed project schedules, budgets, timelines, and execution plans to ensure successful project delivery.
• Coordinate all phases of project execution, including planning, permitting, procurement, subcontractor coordination, construction, and final closeout.
• Review and interpret construction blueprints, drawings, and project specifications to determine project scope, requirements, and execution needs.
• Identify potential project risks, scheduling conflicts, and cost concerns, proactively developing solutions to keep projects on track.
• Manage multiple projects and a high volume of work orders simultaneously while maintaining accuracy, organization, and attention to detail.
• Serve as the primary point of contact for assigned customers, providing consistent communication and updates throughout the project lifecycle.
• Build and maintain strong customer relationships by setting clear expectations, addressing concerns, and ensuring a positive project experience.
• Coordinate closely with the Facilities Maintenance Trades team to ensure project requirements, resources, and schedules are aligned.
• Lead project meetings, communicate progress, resolve challenges, and ensure all stakeholders remain informed of project status and milestones.
• Manage customer expectations and proactively communicate changes to project scope, schedules, costs, and deliverables.

Budgeting, Scheduling & Financial Management

• Develop, manage, and monitor project budgets, ensuring costs remain within approved financial parameters.
• Obtain and evaluate subcontractor and vendor proposals, including labor, materials, permitting, and other project‑related expenses.
• Identify opportunities to control costs, improve project efficiency, and maximize profitability.
• Manage project schedules and resource allocation, adjusting plans as needed to accommodate changing priorities and project requirements.
• Utilize Microsoft Excel and other project management tools to create and maintain detailed project trackers, financial reports, schedules, and status updates.
• Monitor project costs and financial performance, escalating budget concerns and recommending corrective actions when necessary.
• Coordinate subcontractors, vendors, and field resources to ensure project requirements and deadlines are met.
• Review construction plans, blueprints, and scopes of work to ensure project teams understand the requirements and deliverables.
• Oversee permitting requirements, associated costs, and timelines to ensure projects meet applicable requirements.
• Apply knowledge of commercial construction practices, building systems, and construction terminology to effectively manage project activities.
• Conduct site visits as needed to assess project progress, address field challenges, and ensure work meets established standards.
• Travel approximately 20% of the time to support project needs, customer meetings, and site visits.

Process Improvement & Business Growth

• Support the continued growth of Identiti's Facilities Maintenance division by successfully managing an expanding portfolio of complex projects.
• Identify opportunities to improve project management processes, scheduling practices, reporting, and operational efficiency.
• Maintain accurate project documentation, ensuring project records, schedules, budgets, and closeout materials are complete and up to date.
• Adapt to changing business needs and take ownership of projects and initiatives that support the division's growth objectives.
• Perform other duties and special projects as assigned.

Qualifications & Requirements:

Education & Experience

• Bachelor's degree in Construction Management, Facilities Management, Business, or a related field preferred but not required; equivalent relevant experience will be considered.
• 3–5 years of experience managing facilities maintenance, commercial construction, or retail construction projects.
• Demonstrated experience managing projects from initial planning through final completion, including budgeting, scheduling, vendor coordination, and customer communication.
• Experience managing multiple projects simultaneously, including complex projects with significant budgets, competing priorities, and tight deadlines.
• Experience in retail construction or facilities maintenance environments is highly preferred.
• Experience working with national retailers, multi‑site customers, or facilities management companies is a plus.
• PMP certification or other relevant project management certifications are preferred but not required.
• Blueprint Reading: Ability to read, interpret, and understand construction blueprints, drawings, and project specifications.
• Construction Knowledge: Strong understanding of commercial construction practices, building systems, construction terminology, and project execution.
• Project Management: Proven ability to independently manage projects from start to finish, balancing schedules, budgets, resources, and customer expectations.
• Financial Acumen: Ability to develop and manage project budgets, evaluate costs, review vendor proposals, and monitor financial performance.
• Permitting: Understanding of construction permitting requirements, associated costs, and the coordination necessary to obtain approvals.
• Microsoft Excel: Strong proficiency in Excel, including the ability to build and maintain project trackers, reports, budgets, and scheduling tools.
• Technology: Comfortable learning and utilizing Enterprise ERP systems, project management software, and other technology to support project execution and reporting.

Core Competencies

• Exceptional organizational and time-management skills, with the ability to manage a high volume of projects and competing deadlines.
• Strong analytical and problem-solving skills, with the ability to anticipate challenges and develop practical solutions.
• Excellent verbal and written communication skills, particularly when managing customer relationships and coordinating cross-functional teams.
• Strong sense of ownership and accountability, with the ability to independently manage projects and make decisions within established guidelines.
• Ability to adapt to changing priorities and navigate complex project requirements in a fast-paced environment.
• Strong attention to detail and commitment to delivering high-quality work.
• Ability to build relationships and collaborate effectively with customers, vendors, subcontractors, and internal stakeholders.
• Willingness to travel approximately 20% as required.

Identiti provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.