Project Coordinator

Identiti; Hoffman Estates (IL); Hybrid; USD 46,000 - 52,000; Full time

Benefits offered by this job

Family health coverage including medic

Telecommuting/remote days

401K

Generous time off program

On-site fitness center

Job summary

Identiti in Hoffman Estates, IL, is hiring a Project Coordinator to support complex customer programs often exceeding $1 million in revenue. You will coordinate field service, vendors, schedules, and installations, ensuring on-time delivery in our ERP-driven workflow.

This role requires an associate degree or two years of general work experience, great organization, and excellent communication. The position is full-time hybrid with 2 days in-office and offers a structured path for growth and

Qualifications

• Associate degree or two years of general work experience.
• Previous experience in a fast-paced role.
• Highly organized and able to multitask.
• Strong attention to detail and problem-solving skills.
• Excellent communication skills.
• Capable of executing job tasks in Identiti’s ERP System.
• Able to work both independently and as part of a team.
• Proficiency in utilizing Microsoft Office, email, and internet.
• Enjoys being busy.

Responsibilities

• Negotiate and schedule field service utilizing our national network of field technicians.
• Follow and implement tasks from the project schedules/templates to ensure all projects are executed on time and within budget according to the customer’s committed date.
• Coordinate external vendor schedules including job-site surveys, manufacturing, transportation, and final installation of products at customer location to ensure on-time delivery. This work will be captured in our ERP system, attention to detail and sense of urgency are critical.
• Attend and actively participate in scheduled project meetings; Proactively communicating all concerns that impact the projects and offer viable solutions to customer issues.
• Execute project tasks to provide a smooth flow of progress throughout the project until completion.
• Utilize effective communication to develop strong relationships with your team and other PM teams.
• Create and maintain positive relationships with external partners including vendors and subcontractors always treating them fairly and professionally in all interactions.
• Proactively manage changes in project scope utilizing problem-solving techniques to identify potential issues and devise contingency plans as required.
• Keep all administrative tasks up to date and tracked within our timeline and procedural processes.

Skills

Organized

Multitasking

Attention to detail

Communication

ERP system usage

Microsoft Office

Education

Associate degree or 2 years experience

Tools

ERP System

Job description

Position: Project Coordinator

FLSA Status: Full Time, Exempt

Location: Hoffman Estates, IL (Hybrid 2 days In-Office, no out of state candidates)

Pay: $46,000-$52,000 per year (non-negotiable)

Our Company:

Identiti is a national leader in brand implementation, specializing in custom signage and branded environments. Founded in 1991 by Larry Sicher and now led by brothers Michael and Zack Sicher, Identiti has grown from a local service agent to a trusted national partner. With a People First approach, we are driven by our commitment to delivering a best-in-class customer experience from start to finish.

Headquartered in Hoffman Estates, IL with manufacturing in Illinois, Alabama, and Ohio, we serve multi-site clients across many industries. Our Signage division offers end-to-end solutions—from design and fabrication to installation and program management—delivered with a relentless focus on quality, efficiency, and integrity. Our Facility Maintenance division supports these efforts with responsive and preventative services that protect brand standards and site performance. Learn more at www.identiti.net.

The Opportunity:

Come join our team! We are hiring a class of high potential results‑oriented individuals to join our team as a Project Coordinator. The Project Coordinator Role operates as a valuable contributor within our Project Teams. Our Project Coordinators work on multiple complex projects for customer programs that typically exceed $1 million in revenue. You will work with household names and see your work in your day‑to‑day lives. We love what we do!

The role offers advancement opportunities due to our business model, which focuses on promoting from within. The successful candidate will be able to work in a fast‑paced environment, communicate effectively with internal stakeholders and possess the ability to deliver assignments with a high level of excellence.

Our Culture:

At Identiti, our culture is the most important aspect of our business. Although the company has grown significantly over the last 25+ years, we take pride in maintaining our family dynamic. Our culture is predicated upon hiring individuals that understand and live our values of Adaptability, Courageousness, Communication, and being Inspirational.

Responsibilities:

• Negotiate and schedule field service utilizing our national network of field technicians.
• Follow and implement tasks from the project schedules/templates to ensure all projects are executed on time and within budget according to the customer’s committed date.
• Coordinate external vendor schedules including job‑site surveys, manufacturing, transportation, and final installation of products at customer location to ensure on‑time delivery. This work will be captured in our ERP system, attention to detail and sense of urgency are critical.
• Attend and actively participate in scheduled project meetings; Proactively communicating all concerns that impact the projects and offer viable solutions to customer issues.
• Execute project tasks to provide a smooth flow of progress throughout the project until completion.
• Utilize effective communication to develop strong relationships with your team and other PM teams.
• Create and maintain positive relationships with external partners including vendors and subcontractors always treating them fairly and professionally in all interactions.
• Proactively manage changes in project scope utilizing problem‑solving techniques to identify potential issues and devise contingency plans as required.
• Keep all administrative tasks up to date and tracked within our timeline and procedural processes.

Project Coordinator Requirements:

• Associate degree or two years of general work experience
• Previous experience in a fast‑paced role
• Highly organized and able to multitask
• Strong attention to detail and problem‑solving skills
• Excellent communication skills
• Capable of executing job tasks in Identiti’s Enterprise Resource Planning (ERP) System
• Able to work both independently and as part of a team
• Proficiency in utilizing Microsoft Office, email, and internet
• Enjoys being busy

Company Benefits (Including but not limited to):

• Family health coverage including medical, dental and vision
• Telecommuting/remote days
• 401K
• Generous time off program
• On‑site fitness center

Identiti provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.