Facilities Maintenance Planner & Scheduler

City of Tucson; Tucson (AZ); On-site; USD 37,000 - 55,000; Full time

Job summary

The City of Tucson is seeking a Planner Scheduler to organize and optimize work orders and resources for city facilities. You will report to the Facilities Management Superintendent and operate within an asset management framework to improve efficiency and data accuracy.

You will verify data, coordinate with multiple departments, run asset reports, and support mobile field teams. The role includes exposure to varied shifts and field tasks, with a strong emphasis on organization and reliability.

Qualifications

• Education: High school diploma or equivalent
• Experience: Three (3) years of relevant experience
• Equivalency: Any combination of relevant education and experience may be substituted on a year-for-year basis.

Responsibilities

• Creates, verifies, modifies, processes, reviews, and closes work orders in the asset management system, ensuring accurate data entry for tracking and reporting.
• Responds to phone calls and emails, serving as a liaison between customers, vendors, the Facilities Maintenance office, trades supervisors, and staff to coordinate work progress and scheduling.
• Attends meetings and provides updates on work order status, resource availability, and anticipated timelines.
• Assists in discovering, recording, and validating all city assets, including facilities and associated equipment.
• Utilizes the asset management database to run reports, track asset locations and service records, and manage preventative maintenance schedules and related work orders.
• Provides backend support for the asset management system, including screen layout, and workflow logistics.
• Assists with the setup, support, and tracking of mobile devices, and provides training to staff for using mobile systems in the field.
• Performs all other duties and tasks as assigned.

Skills

Planning & scheduling

Municipality experience

Education

High school diploma or equivalent

Tools

SQL

Python

Pearl Technology

Java

Excel

Visio

Job description

The City of Tucson is seeking a Planner Scheduler to organize and optimize work orders and resources for city facilities. You will report to the Facilities Management Superintendent and operate within an asset management framework to improve efficiency and data accuracy.

You will verify data, coordinate with multiple departments, run asset reports, and support mobile field teams. The role includes exposure to varied shifts and field tasks, with a strong emphasis on organization and reliability.