Planner Scheduler

City of Tucson; United States; On-site; USD 37,000 - 55,000; Full time

Job summary

The City of Tucson is seeking a Planner Scheduler for the General Services Department to organize and schedule work orders and resources, improving efficiency, quality, and productivity across city operations.

Under supervision of the Facilities Management Superintendent, the role involves creating and tracking work orders, coordinating with customers and vendors, and supporting asset management systems and reporting. On-site duties with varied hours.

Qualifications

• Ability to plan and schedule maintenance work in an asset management system.
• Experience coordinating between customers, vendors, and internal teams.
• Substitution of education/experience allowed on a year-for-year basis.

Responsibilities

• Create, verify, modify, process, review, and close work orders in the asset system.
• Coordinate with customers, vendors, and staff to track progress and timelines.
• Assist in discovering and validating city assets and maintaining asset records.

Skills

Planning and scheduling

Communication

Customer liaison

Education

High School Diploma or G.E.D.

Tools

SQL

Python

Perl

Excel

Job description

IN PERSON INTERVIEW INFORMATION

Panel board interviews will be held during the week of November 16, 2026

Hiring interviews may occur.

Position Specific Summary

The Planner Scheduler position at the City of Tucson's General Services Department organizes and schedules work orders and resources to increase efficiency, quality, and productivity of city operations.

Work is performed under the supervision of the Facilities Management Superintendent. This position does not supervise.

Duties and Responsibilities

• Creates, verifies, modifies, processes, reviews, and closes work orders in the asset management system, ensuring accurate data entry for tracking and reporting.
• Responds to phone calls and emails, serving as a liaison between customers, vendors, the Facilities Maintenance office, trades supervisors, and staff to coordinate work progress and scheduling. Attends meetings and provides updates on work order status, resource availability, and anticipated timelines.
• Assists in discovering, recording, and validating all city assets, including facilities and associated equipment.
• Utilizes the asset management database to run reports, track asset locations and service records, and manage preventative maintenance schedules and related work orders.
• Provides backend support for the asset management system, including screen layout, and workflow logistics. Assists with the setup, support, and tracking of mobile devices, and provides training to staff for using mobile systems in the field.
• Performs all other duties and tasks as assigned.

Working conditions as follows

Work schedule may include early morning, late evenings, weekends, holidays, overtime, and on-call.

Indoor and outdoor work with some exposure to the following conditions: physical, ergonomic, or emotional hazardous environment.[ All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

• Education
• High school diploma or equivalent
• Experience
• Three (3) years of relevant experience
• Equivalency
• Any combination of relevant education and experience may be substituted on a year-for-year basis.
• License/Certifications
• Preferred Qualifications

MINIMUM REQUIRED QUALIFICATIONS

• Education: High School Diploma or G.E.D.
• Work Experience: Three (3) years of directly related experience.
• Equivalency: Any combination of relevant education and experience may be substituted on a year for year basis.

Preferred Qualifications

• Demonstrated experience planning and scheduling preventative maintenance and repair work for building assets.
• Demonstrated experience querying enterprise databases using Enterprise Asset Management (EAM) system, Structured Query Language (SQL), Python, Pearl Technology, or Java and reporting tools such as Excel or Visio.
• Demonstrated Municipality Experience.

POSITION DETAILS

Job Profile: J4032 - Planner Scheduler View full job profile including classification specifications and physical demands at https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent .

Compensation Grade: G107 Hourly Range $26.57 - 39.86 USD The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

Fair Labor Standards Act (FLSA)

Non-Exempt Position Type

Regular Time Type

Full time Department

General Services Department Department Link https://www.tucsonaz.gov/Departments/Environmental-and-General-Services

Background Check

This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

ABOUT US

Benefits The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training