Facilities Maintenance Planner: Data-Driven Scheduling

CBRE Group, Inc.; San Diego (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

The CBRE Group, Inc. Global Workplace Solutions Local unit seeks a Facilities Maintenance Planner who will ensure all maintenance work is planned, scheduled, and resourced to maximize technician productivity and asset reliability, while upholding client service standards.

In this role you will bridge day-to-day execution with continuous improvement, organize work orders with teams, and collaborate with Facilities Managers, Engineers, and Sourcing to align plans with client priorities and project

Qualifications

• High School Diploma, GED, or trade school diploma with 3-5 years of job-related experience.
• Experience with CMMS platforms (FMX, Maximo, FAMIS, Corrigo, or equivalent).
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and familiarity with technical writing.
• Strong organizational skills and an inquisitive, data-driven mindset.
• Understanding of maintenance planning principles, preventive maintenance optimization, and reliability tracking.
• Familiarity with building systems (HVAC, electrical, plumbing, life safety).
• Exposure to vendor management, contractor scheduling, and service-level tracking.
• Excellent communication and collaboration skills to liaise across technicians, management, and clients.
• Intermediate math skills, including ability to calculate percentages, fractions, and other financial figures.

Responsibilities

• Follow established workflows and continuously identify and implement improvements.
• Organize, prioritize, and assign work orders to technicians or work teams, ensuring efficient labor utilization.
• Collaborate with Facilities Managers, Engineers, and Sourcing to align maintenance planning with client priorities and project schedules.
• Ensure all work assigned is ready for execution with proper materials, permits, tools, job plans, and safety documentation.
• Review open and completed work orders to ensure data accuracy, compliance with policies, and completeness of technician updates.
• Own accuracy and integrity of CMMS data, including job plans, labor codes, and asset hierarchies.
• Generate weekly compliance and backlog reports, providing data-driven insights to management and clients.
• Support and coordinate shutdowns or restricted-access work, ensuring interventions are efficiently resourced and safely executed.
• Coordinate subcontractor engagement, direction, and scoring using CBRE procurement tools and vendor management processes.
• Facilitate weekly maintenance planning meetings to level workload, review upcoming projects, and resolve scheduling conflicts.
• Work with Technicians to stage materials, permits, subcontractors, and tools prior to scheduled work.
• Review predictive maintenance data for trends and generate reports for management and client review.
• Perform quarterly reviews of reactive maintenance trends and preventive program improvements.
• Partner with CMMS administrators to improve preventive maintenance libraries, labor plans, and asset reliability tracking.
• Ensure all service reports are reviewed with Chief Engineers or SMEs and that follow-ups are entered in CMMS and communicated appropriately.
• Maintain and distribute workflow documentation across the account team to promote consistency and compliance.
• Drive continuous improvement through KPI analysis, standardization, and best practice adoption.
• Support change management initiatives that enhance technician efficiency and planning accuracy.
• Own, update, and continuously improve the compliance calendar.
• Apply applicable regulatory and client compliance standards in planning activities.
• Lead by example and model CBRE RISE values, contributing to a world-class facilities organization.

Skills

CMMS proficiency

MS Office

Data-driven mindset

Analytical thinking

Communication skills

Building systems knowledge

Education

HS diploma or GED

Trade school diploma

Tools

FMX

Maximo

FAMIS

Corrigo

Job description

The CBRE Group, Inc. Global Workplace Solutions Local unit seeks a Facilities Maintenance Planner who will ensure all maintenance work is planned, scheduled, and resourced to maximize technician productivity and asset reliability, while upholding client service standards.

In this role you will bridge day-to-day execution with continuous improvement, organize work orders with teams, and collaborate with Facilities Managers, Engineers, and Sourcing to align plans with client priorities and project