Facilities Maintenance & Operations Coordinator

Appone; Town of Farmington (NY); On-site; USD 68,000 - 78,000; Full time

Job summary

Ultrafab Inc. in Farmington, NY is seeking a Facility Maintenance Coordinator to support maintenance, repair, and improvement of our facility infrastructure.

You will coordinate activities related to buildings, utilities, grounds, and support systems to ensure a safe, efficient, and reliable work environment, with a focus on preventive and corrective maintenance. The role requires organizing schedules, managing work orders in the CMMS, coordinating external contractors, monitoring conditions,

Responsibilities

• Coordinate and schedule preventive and corrective maintenance for buildings, HVAC, electrical, plumbing, and grounds.
• Manage and maintain the CMMS by creating, updating, and closing work orders; ensure accuracy of maintenance records and documentation.
• Plan and organize daily and weekly maintenance work schedules to maximize resource utilization and minimize disruption to operations.
• Monitor facility conditions and identify maintenance needs; prioritize work based on safety, operational impact, and regulatory compliance.
• Coordinate external contractors to ensure timely and efficient completion of work.
• Obtain and review vendor quotes, assist with contractor selection, and track service performance against scope, cost, and quality expectations.
• Support facility-related projects such as renovations, layout changes, equipment moves (non-production), and infrastructure upgrades.
• Assist in developing and improving preventive maintenance programs, procedures, and standard work practices.
• Ensure compliance with applicable building codes, environmental regulations, and safety standards (OSHA, ISO, etc.).
• Promote and support safe work practices by coordinating job risk assessments, work permits, and adherence to established safety procedures.
• Communicate with production, operations, and administrative teams to coordinate maintenance activities and minimize interruption to business functions.
• Maintain documentation related to inspections, permits, service logs, and regulatory requirements.
• Analyze maintenance data and generate reports on work completion, backlog, downtime, and recurring issues to support continuous improvement efforts.
• Assist in space planning activities and coordination of facility layouts to support organizational needs.
• Participate in emergency response coordination for facility-related issues (power outages, water leaks, system failures, etc.).
• Support budgeting activities by tracking maintenance expenses and assisting with cost control initiatives.
• Provide input on facility improvements that enhance safety, efficiency, and overall building performance.
• All other duties as assigned by Chief Engineer

Job description

Ultrafab Inc. in Farmington, NY is seeking a Facility Maintenance Coordinator to support maintenance, repair, and improvement of our facility infrastructure.

You will coordinate activities related to buildings, utilities, grounds, and support systems to ensure a safe, efficient, and reliable work environment, with a focus on preventive and corrective maintenance. The role requires organizing schedules, managing work orders in the CMMS, coordinating external contractors, monitoring conditions,