Facility Maintenance Coordinator

Appone; Town of Farmington (NY); On-site; USD 68,000 - 78,000; Full time

Job summary

Ultrafab Inc. in Farmington, NY is seeking a Facility Maintenance Coordinator to support maintenance, repair, and improvement of our facility infrastructure.

You will coordinate activities related to buildings, utilities, grounds, and support systems to ensure a safe, efficient, and reliable work environment, with a focus on preventive and corrective maintenance. The role requires organizing schedules, managing work orders in the CMMS, coordinating external contractors, monitoring conditions,

Responsibilities

• Coordinate and schedule preventive and corrective maintenance for buildings, HVAC, electrical, plumbing, and grounds.
• Manage and maintain the CMMS by creating, updating, and closing work orders; ensure accuracy of maintenance records and documentation.
• Plan and organize daily and weekly maintenance work schedules to maximize resource utilization and minimize disruption to operations.
• Monitor facility conditions and identify maintenance needs; prioritize work based on safety, operational impact, and regulatory compliance.
• Coordinate external contractors to ensure timely and efficient completion of work.
• Obtain and review vendor quotes, assist with contractor selection, and track service performance against scope, cost, and quality expectations.
• Support facility-related projects such as renovations, layout changes, equipment moves (non-production), and infrastructure upgrades.
• Assist in developing and improving preventive maintenance programs, procedures, and standard work practices.
• Ensure compliance with applicable building codes, environmental regulations, and safety standards (OSHA, ISO, etc.).
• Promote and support safe work practices by coordinating job risk assessments, work permits, and adherence to established safety procedures.
• Communicate with production, operations, and administrative teams to coordinate maintenance activities and minimize interruption to business functions.
• Maintain documentation related to inspections, permits, service logs, and regulatory requirements.
• Analyze maintenance data and generate reports on work completion, backlog, downtime, and recurring issues to support continuous improvement efforts.
• Assist in space planning activities and coordination of facility layouts to support organizational needs.
• Participate in emergency response coordination for facility-related issues (power outages, water leaks, system failures, etc.).
• Support budgeting activities by tracking maintenance expenses and assisting with cost control initiatives.
• Provide input on facility improvements that enhance safety, efficiency, and overall building performance.
• All other duties as assigned by Chief Engineer

Job description

We are seeking a highly organized and proactive Facility Maintenance Coordinator to support the ongoing maintenance, repair, and improvement of our facility infrastructure. In this role, you will coordinate activities related to buildings, utilities, grounds, and support systems, helping to ensure a safe, efficient, and reliable work environment. *Computerized Maintenance System Required*.

If you are a detail-oriented professional with strong coordination skills, a commitment to operational excellence, and a passion for maintaining high-quality facilities, we invite you to apply and contribute to the success of our organization.

Salary Range: $68,000-$78,000

JOB FUNCTION

Coordinates and supports activities related to the maintenance, repair, and continuous improvement of facility infrastructure, including buildings, utilities, grounds, and support systems. Organizes and schedules preventive and corrective maintenance work to ensure efficient, safe, and reliable facility operations in compliance with company standards, regulatory requirements, and applicable safety codes. Assists in managing vendor services, tracking work orders, and maintaining maintenance records, while supporting facility projects such as renovations, upgrades, and space modifications. Monitors facility conditions, identifies maintenance needs, and collaborates with internal stakeholders to prioritize work and minimize operational disruptions. Ensures adherence to established procedures, environmental and safety policies, and quality standards associated with facility maintenance functions.

PRIMARY RESPONSIBILITIES

• Coordinate and schedule preventive and corrective maintenance activities for facility systems including building structure, HVAC, electrical, plumbing, and grounds
• Manage and maintain the CMMS by creating, updating, and closing work orders; ensure accuracy of maintenance records and documentation
• Plan and organize daily and weekly maintenance work schedules to maximize resource utilization and minimize disruption to operations
• Monitor facility conditions and identify maintenance needs; prioritize work based on safety, operational impact, and regulatory compliance
• Coordinate external contractors to ensure timely and efficient completion of work
• Obtain and review vendor quotes, assist with contractor selection, and track service performance against scope, cost, and quality expectations
• Support facility-related projects such as renovations, layout changes, equipment moves (non-production), and infrastructure upgrades
• Assist in developing and improving preventive maintenance programs, procedures, and standard work practices
• Ensure compliance with applicable building codes, environmental regulations, and safety standards (OSHA, ISO, etc.)
• Promote and support safe work practices by coordinating job risk assessments, work permits, and adherence to established safety procedures
• Communicate with production, operations, and administrative teams to coordinate maintenance activities and minimize interruption to business functions
• Maintain documentation related to inspections, permits, service logs, and regulatory requirements
• Analyze maintenance data and generate reports on work completion, backlog, downtime, and recurring issues to support continuous improvement efforts
• Assist in space planning activities and coordination of facility layouts to support organizational needs
• Participate in emergency response coordination for facility-related issues (power outages, water leaks, system failures, etc.)
• Support budgeting activities by tracking maintenance expenses and assisting with cost control initiatives
• Provide input on facility improvements that enhance safety, efficiency, and overall building performance
• All other duties as assigned by Chief Engineer

Shift Days

Pay Range $68K - $78K

Full-Time/Part-Time: Full-Time

Post Internal Days 0

Exempt/Non-Exempt: Exempt

Category: Maintenance

Location: Ultrafab (HQ)

EOE Statement Ultrafab Inc. provides Equal Employment Opportunity with respect to all employees and applicants for employment without regard to recruitment, hiring, compensation, promotion, job assignments, transfers, demotions, training, leaves of absence, layoff, benefits, termination, and employer-sponsored activities, including social and recreational programs. This policy prohibits discrimination against all legally protected classes including, but not limited to race (including traits historically associated with race, such as hair texture and protective hairstyles), creed, age, color, religion (including wearing attire, clothing, or facial hair in accordance with the tenets of religion), sex (including pregnancy, childbirth or related medical conditions and transgender status), gender identity and expression, reproductive health decisions, marital status, familial status, national origin, physical or mental disability (including gender dysphoria and being a certified medical marijuana patient), sexual orientation, domestic violence victim status, criminal history, veteran status, genetic information (including predisposing genetic characteristics) or any other characteristic protected by law.”

About the Organization

We are a privately held manufacturing company headquartered in Farmington, New York. Our main manufacturing facility is approximately 20 minutes east of Downtown, Rochester, NY. In addition, we have two production facilities, Ultrafab West in McPherson, Kansas, and Ultrafab South in Greer, South Carolina. We are proud of the industry reputation we have earned for our quality, commitment to service, employee development, and community support. Founded in 1970, we have close to 300 employees supporting our two divisions:

Pile Weatherstrip and Extruded Components (sold into the window and door industries)

Specialty Products (sold to OEMs)

We believe our success is dependent upon the success of our employees. We cannot achieve company success without satisfied customers, and we cannot maintain satisfied customers without satisfied employees. Thus, we strive to offer competitive wages, challenge and growth opportunities, an attractive benefits package, and a good work environment to all employees.

If you are up to the challenge and have the skills that we are currently looking for, we encourage you to apply.

Company Website www.ultrafab.com

This position is currently accepting applications.