Facilities & Mailroom Specialist (Contract to Hire)

Aston Carter; Washington (District of Columbia); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

Critical Illness

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off (PTO/Vacation/Sick Leave)

Job summary

Aston Carter is seeking an Administrative Assistant in Washington, DC to handle day-to-day administrative tasks, mailroom duties, copy center operations, and facilities support. The role focuses on maintaining an organized, professional office environment and supporting employees, visitors, meetings, shipping, and general operations.

Responsibilities include managing conference rooms, coordinating shipments, updating records, and assisting with safety drills.

Qualifications

• Proven experience in administrative support, office services, mailroom, copy center, clerical, or facilities support.
• Strong organizational, customer service, data entry, and filing skills.
• Hands-on experience with Ricoh printer/copier and FedEx shipping systems.
• Proficiency with Microsoft Office and Outlook.
• Ability to troubleshoot basic office equipment and coordinate service requests.
• Experience with conference room setups and workstation assembly/disassembly.
• Experience maintaining inventory and administrative databases.
• Safety coordination experience is preferred.
• Ability to work a standard 8:00 a.m. to 5:00 p.m. schedule with 1-hour lunch.

Responsibilities

• Maintain conference rooms, visitor offices, vacant offices, common areas, and workspaces.
• Process Copy Center requests including printing, copying, binding, hole punching, and specialty projects.
• Operate and troubleshoot copiers, printers, and fax, coordinate service calls, and submit monthly meter readings.
• Manage USPS and express mail services, including receiving, logging, sorting, distributing, processing, and billing shipments.
• Coordinate FedEx shipping and invoice processing and notify employees on deliveries.
• Maintain accurate daily and monthly records of mail, shipping, and Copy Center usage.
• Monitor office inventory and replenish supplies.
• Prepare workspaces for new hires and support orientation; reconfigure conference rooms and furniture as needed.
• Provide general facilities support and coordinate vendor repairs and safety drills.
• Update bulletin and dry-erase boards and assist with catering orders.
• Support workplace safety preparedness and storage record-keeping.
• Deliver professional customer service to employees, visitors, vendors, and internal teams.

Skills

Organizational skills

Customer service

Data entry

Filing

Office equipment troubleshooting

Conference room setup

Workstation assembly/disassembly

Inventory management

Administrative databases

Safety coordination (preferred)

Printer/copier troubleshooting

Tools

Ricoh printer/copier

FedEx shipping systems

Job description

Aston Carter is seeking an Administrative Assistant in Washington, DC to handle day-to-day administrative tasks, mailroom duties, copy center operations, and facilities support. The role focuses on maintaining an organized, professional office environment and supporting employees, visitors, meetings, shipping, and general operations.

Responsibilities include managing conference rooms, coordinating shipments, updating records, and assisting with safety drills.