Facilities & Life-Safety Manager for Multifamily Portfolio

trekdevelopmentgroup; Pittsburgh (Allegheny County); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Long-term disability

Basic life insurance

401k with employer contribution

Employee Assistance Program (EAP)

Job summary

TREK Development Group, a Pittsburgh-based real estate developer, seeks an experienced Facilities Manager to oversee non-HVAC facilities operations across the portfolio. You will coordinate life-safety systems, inspections, and vendor performance, ensuring compliance and reliability while supporting regional managers in daily maintenance.

The role drives capital projects from scope to completion, negotiates contracts, and develops training materials for HVAC, life-safety, and facility standards.

Qualifications

• 3+ years of experience in facilities management, building systems, or property operations (multifamily or commercial preferred).
• Working knowledge of HVAC systems, life-safety systems, and preventive maintenance best practices; hands-on HVAC trade licensure not required but technical fluency needed.
• Experience managing vendor contracts and holding vendors accountable to performance standards.
• Experience managing capital projects budget, schedule, and vendor coordination preferred.
• Strong communicator, comfortable working directly with Regional Managers, site teams, and the HVAC Technician.
• IFMA certification (FMP/CFM) a plus, not required.

Responsibilities

• Serve as the primary facilities resource for Regional and Lease-Up Managers.
• Own non-HVAC facilities-related vendor contracts across the portfolio — service agreements, renewals, and vendor performance for systems outside the HVAC Technician's scope.
• Confirm the HVAC Technician's PM program is aligned with broader facilities standards and capital planning; the HVAC Technician owns day-to-day HVAC/mechanical PM scheduling, completion, and documentation.
• Flag underperforming vendors to the Director; support the HVAC Technician on vendor escalations that carry compliance or capital implications.
• Own life-safety compliance across the portfolio to include fire alarm, sprinkler, fire extinguisher, elevator, generator, and related systems.
• Maintain the inspection and testing schedule for every property; confirm each inspection is completed and documented on time.
• Manage life-safety vendor relationships scope of work, performance, pricing, and response time.
• Own corrective action on any life-safety deficiency, scope the fix, engage the vendor or HVAC Technician as appropriate, and confirm resolution.
• Keep Regional Managers informed of life-safety status and risk at their properties; escalates compliance exposure to the Director.
• Build and maintain training materials and job aids for HVAC, mechanical, and life-safety systems used across the portfolio; direct the HVAC Technician's involvement in hands-on training.
• Own onboarding of new maintenance technicians on portfolio-specific systems within their first 90 days.
• Monitor facilities condition across the portfolio against TREK's facilities standards.
• Partner with Regional Managers to execute facilities standards at the property level, walk properties, identify deficiencies, and drive resolution.
• Escalate facilities risks or capital needs to the Director of Facilities & Capital Strategy.
• Manage capital projects within the assigned portfolio from scope through completion budget, schedule, vendor coordination, and quality control.
• Coordinate with the Director of Facilities & Capital Strategy on capital plan priorities and owner-approved budgets.
• Serve as the point of contact for complex or portfolio-level facilities emergencies — not part of a defined on-call rotation, but available to support escalation, coordinate resolution among vendors and site staff, and communicate status directly to the Senior Leadership Team (SLT) as needed.
• Other duties as assigned.

Skills

Facilities management

Vendor management

HVAC knowledge

Life-safety systems

Capital projects

Communication

IFMA certification

Education

IFMA certification (FMP/CFM)

Job description

TREK Development Group, a Pittsburgh-based real estate developer, seeks an experienced Facilities Manager to oversee non-HVAC facilities operations across the portfolio. You will coordinate life-safety systems, inspections, and vendor performance, ensuring compliance and reliability while supporting regional managers in daily maintenance.

The role drives capital projects from scope to completion, negotiates contracts, and develops training materials for HVAC, life-safety, and facility standards.