Director of Facilities & Capital Strategy

trekdevelopmentgroup; Pittsburgh (Allegheny County); On-site; USD 140,000 - 180,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Long-term disability

Life insurance

401(k) with employer contribution

Employee Assistance Program

Job summary

TREK Development Group, a Pittsburgh-based real estate development firm, seeks a Director of Facilities & Capital Management to protect asset value and guide capital decisions across 80+ properties. You will standardize processes, manage internal construction services, and lead cross-functional teams including Finance, Lease-Up, and Compliance.

The ideal candidate has 7–10+ years in facilities or capital project management, strong vendor management, and a proven ability to implement scalable

Qualifications

• 7–10+ years in facilities, construction, or capital project management.
• Experience managing multi-site operations.
• Strong understanding of building systems.
• Experience with vendor management and capital planning.
• Proven ability to build processes and systems; strong communication and organizational skills.

Responsibilities

• Serve as the primary facilities resource for Regional and Lease-Up Managers.
• Triage complex or high-risk facilities issues.
• Support building refreshes, fit-outs, and improvements.
• Provide guidance on scope, urgency, and execution approach.
• Coordinate insurance claims and risk-related property issues.
• Review and evaluate capital needs submitted by Regional Managers.
• Approve replacement reserve requests for TREK-owned properties.
• Track capital projects across the portfolio.
• Partner with finance on budgets and planning.
• Determine appropriate scope, timing, and execution path.
• Manage key vendor relationships and accountability.
• Ensure competitive pricing and consistency across the portfolio with key vendors.
• Eliminate vendor favoritism.
• Supervise Trek Construction Services.
• Determine in-house vs outsourced work.
• Schedule and track internal projects.
• Ensure internal resources are used effectively and cost-efficiently.
• Identify opportunities for internal team to complete larger capital projects when advantageous.
• Develop portfolio-wide preventative maintenance standards.
• Establish standards for maintenance of major building systems.
• Ensure consistency and audit effectiveness.
• Lead facilities onboarding for new acquisitions and lease-up properties transitioning to operations.
• Ensure collection and organization of critical building documentation, including as-built drawings, O&M manuals and system and equipment documentation.
• Establish baseline understanding of building systems and needs.
• Partner with Finance, Lease-Up, Property Administration, and Compliance.
• Build and implement scalable workflows.
• Create systems for capital tracking, onboarding, and vendor management.
• Drive consistency, transparency, and accountability.

Skills

Vendor management

Capital planning

Multi-site operations

Building systems

Communication

Organization

Education

Bachelor's degree in facilities management or related field

Tools

Project management

Job description

TREK Development Group is a Pittsburgh- based real estate development firm specializing in building innovative and sustainable communities. Our mission is to Create Value, Enhance Lives and Strengthen Communities.

At TREK, we believe the right cultural fit is just as important as possessing the skills and qualifications for the job. Our core values: Aesthetics, Alignment, Collaboration, Compassion, Inclusiveness, Quality, Commitment, Empathy, Humility, Integrity and Responsibility are best described in our commitment to TREK’s Hospitality Covenant. The Hospitality Covenant describes our core practices that we strive to achieve each day:

1. To treat everyone with the kindness we all want
2. To do our own part to take care of the place where we live and work
3. To take the time to help each other achieve our goals and aspirations

We believe that every member of the team is important to the success of the community and together we are committed to providing high-quality, community-focused housing.

Director of Facilities & Capital Management

Under the direction of the VP of Management Operations, the Director of Facilities & Capital Management is responsible for protecting asset value, guiding capital decisions, and building the systems and processes that support facilities operations across a portfolio of 80+ properties.

This role serves as a centralized partner to Regional Managers, Lease-Up, Finance, Property Administration, and Compliance, ensuring that facilities-related work is structured, consistent, and effectively executed across the organization. In a fast-paced and evolving environment, this individual must bring clarity to ambiguity, create processes where none exist, and turn complex workflows into scalable systems.

The ideal Director of Facilities & Capital Management will take pride in the community and motivate others to do the same, through reducing unnecessary capital spend, decreasing vendor cost, creating portfolio-wide consistency, and effectively using internal construction services.

Essential Functions

Facilities Support & Triage

• Serve as the primary facilities resource for Regional and Lease-Up Managers
• Triage complex or high-risk facilities issues
• Support building refreshes, fit-outs, and improvements
• Provide guidance on scope, urgency, and execution approach
• Coordinate insurance claims and risk-related property issues

Capital Planning, Evaluation & Oversight

• Review and evaluate capital needs submitted by Regional Managers
• Approve replacement reserve requests for TREK-owned properties
• Track capital projects across the portfolio
• Partner with finance on budgets and planning
• Determine appropriate scope, timing, and execution path

Key Vendor Strategy & Cost Management

• Manage key vendor relationships and accountability
• Ensure competitive pricing and consistency across the portfolio with key vendors
• Eliminate vendor favoritism

Internal Construction Services Oversight

• Supervise Trek Construction Services
• Determine in-house vs outsourced work
• Schedule and track internal projects
• Ensure internal resources are used effectively and cost-efficiently
• Identify opportunities for internal team to complete larger capital projects when advantageous

Preventative Maintenance Strategy

• Develop portfolio-wide preventative maintenance standards
• Establish standards for maintenance of major building systems
• Ensure consistency and audit effectiveness

New Property & Lease-Up Onboarding

• Lead facilities onboarding for new acquisitions and lease-up properties transitioning to operations
• Ensure collection and organization of critical building documentation, including as-built drawings, Operations & Maintenance (O&M) manuals and system and equipment documentation
• Establish baseline understanding of building systems and needs

Cross-Functional Partnership & Process Development

• Partner with Finance, Lease-Up, Property Administration, and Compliance
• Build and implement scalable workflows
• Create systems for capital tracking, onboarding, and vendor management
• Drive consistency, transparency, and accountability

Education & Experience:

• 7–10+ years in facilities, construction, or capital project management
• Experience managing multi-site operations
• Strong understanding of building systems
• Experience with vendor management and capital planning
• Proven ability to build processes and systemsStrong communication and organizational skills

Physical Demands & Work Environment

• Ability to lift and carry up to 50 pounds
• Prolonged periods of standing and walking
• Ability to work in various environmental conditions, including exposure to noise, dust, and temperature variations

Benefits

• Benefits include medical, dental, vision, employer-paid long-term disability, employer-paid basic life, 401k with employer contribution, and EAP.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.