Facilities & IT Operations Manager (Nonprofit)

CitySeed, Inc.; New Haven (CT); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Vision insurance

Dependent Care FSA

Long term disability

Life insurance

Job summary

CitySeed is seeking an Operations Manager to coordinate day-to-day operations of the organization’s building and grounds, workspaces, vehicles, technology, and safety practices. You will manage vendor relationships, coordinate space usage and rentals, and maintain a safe, welcoming environment for staff, participants, and tenants.

This is a hands-on, in-person, manager-level role at a rapidly scaling organization, with occasional evening or weekend availability to support events and address

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent combination of education and experience.
• At least 3 years of experience in operations, administration, IT, facilities, or a related field.
• At least 1 year of non-profit experience preferred.
• Demonstrated experience managing office systems, vendor relationships, and administrative processes.

Responsibilities

• Maintain a well-organized and functional hybrid workspace with clear shared-space protocols.
• Serve as the main contact for workspace systems, supplies, access, and organization.
• Oversee safety and cleanliness of interior/exterior areas and cleaning services.
• Coordinate furniture, AV, and climate-control setup for meetings and events.
• Manage day-to-day operations of CitySeed's building at 162 James Street and program sites.
• Maintain building security, alarms, codes, and access control; liaise with vendors.
• Draft and administer lease agreements for tenants and manage rental relationships.
• Develop and manage the annual facilities budget with leadership.

Skills

Facilities management

Vendor management

IT support

Budget planning

Education

Associate's or Bachelor's degree preferred, or equivalent

Tools

Office systems management

Hardware inventory tracking

Job description

CitySeed is seeking an Operations Manager to coordinate day-to-day operations of the organization’s building and grounds, workspaces, vehicles, technology, and safety practices. You will manage vendor relationships, coordinate space usage and rentals, and maintain a safe, welcoming environment for staff, participants, and tenants.

This is a hands-on, in-person, manager-level role at a rapidly scaling organization, with occasional evening or weekend availability to support events and address