Facilities & Fleet Operations Manager

Greater Old Saybrook Chamber; Madison (CT); On-site; USD 61,000 - 88,000; Full time

Job summary

Vista Life Innovations seeks a Facilities and Vehicle Fleet Manager in Madison, CT to oversee facilities, fleet, and property operations, ensuring safety, compliance, and reliability.

The role requires 5+ years in facilities management with fleet oversight and 2+ years supervisory experience; a valid driver’s license is required. You will lead maintenance programs, manage budgets, and coordinate vendor contracts.

Qualifications

• Minimum 5 years in facilities/property management with vehicle/fleet oversight.
• At least 2 years of supervisory experience.
• Valid driver’s license with acceptable driving record.
• Knowledge of building systems (HVAC, electrical, plumbing, fire/life safety).
• Experience administering vendor contracts and operating budgets.
• Preferred certifications: IFMA FMP, APPA CEFP, NAFA CAFM, OSHA 30.

Responsibilities

• Oversee maintenance, repairs, renovations, security, and improvements for facilities, grounds, properties, and vehicles.
• Supervise Repair, Maintenance and Operations staff, vendors, contractors, and service providers.
• Ensure facilities and fleet are properly maintained and operational.
• Manage vehicle fleet lifecycle: acquisition, replacement planning, registration, insurance, inspections, maintenance, disposal.
• Establish preventive maintenance schedules and monitor costs.
• Oversee custodial, groundskeeping, snow removal, pest control, utilities, and security systems.
• Develop and manage annual facilities and fleet budgets; long-range replacement plans.
• Solicit bids, negotiate contracts, and oversee warranties.
• Ensure compliance with health, sanitation, fire, OSHA, ADA, and environmental requirements.
• Coordinate emergency plans, safety procedures, inspections, and regulatory documentation.
• Review maintenance requests, prioritize projects, assign tasks, and address emergencies.
• Maintain accurate records and monitor billing and purchasing for facilities and fleet.
• Perform daily travel between facilities and participate in on-call when assigned.

Skills

Facilities management

Vehicle/fleet management

Supervisory experience

Budgeting

Vendor management

Valid driver’s license

Building systems knowledge (HVAC, etc)

Education

High School Diploma

Associate or Bachelor’s degree preferred

Facilities management certifications (IFMA FMP, APPA CEFP)

NAFA CAFM (preferred)

OSHA 30-Hour General Industry (preferred)

Job description

Vista Life Innovations seeks a Facilities and Vehicle Fleet Manager in Madison, CT to oversee facilities, fleet, and property operations, ensuring safety, compliance, and reliability.

The role requires 5+ years in facilities management with fleet oversight and 2+ years supervisory experience; a valid driver’s license is required. You will lead maintenance programs, manage budgets, and coordinate vendor contracts.