Facilities and Vehicle Fleet Manager

Greater Old Saybrook Chamber; Madison (CT); On-site; USD 61,000 - 88,000; Full time

Job summary

Vista Life Innovations seeks a Facilities and Vehicle Fleet Manager in Madison, CT to oversee facilities, fleet, and property operations, ensuring safety, compliance, and reliability.

The role requires 5+ years in facilities management with fleet oversight and 2+ years supervisory experience; a valid driver’s license is required. You will lead maintenance programs, manage budgets, and coordinate vendor contracts.

Qualifications

• Minimum 5 years in facilities/property management with vehicle/fleet oversight.
• At least 2 years of supervisory experience.
• Valid driver’s license with acceptable driving record.
• Knowledge of building systems (HVAC, electrical, plumbing, fire/life safety).
• Experience administering vendor contracts and operating budgets.
• Preferred certifications: IFMA FMP, APPA CEFP, NAFA CAFM, OSHA 30.

Responsibilities

• Oversee maintenance, repairs, renovations, security, and improvements for facilities, grounds, properties, and vehicles.
• Supervise Repair, Maintenance and Operations staff, vendors, contractors, and service providers.
• Ensure facilities and fleet are properly maintained and operational.
• Manage vehicle fleet lifecycle: acquisition, replacement planning, registration, insurance, inspections, maintenance, disposal.
• Establish preventive maintenance schedules and monitor costs.
• Oversee custodial, groundskeeping, snow removal, pest control, utilities, and security systems.
• Develop and manage annual facilities and fleet budgets; long-range replacement plans.
• Solicit bids, negotiate contracts, and oversee warranties.
• Ensure compliance with health, sanitation, fire, OSHA, ADA, and environmental requirements.
• Coordinate emergency plans, safety procedures, inspections, and regulatory documentation.
• Review maintenance requests, prioritize projects, assign tasks, and address emergencies.
• Maintain accurate records and monitor billing and purchasing for facilities and fleet.
• Perform daily travel between facilities and participate in on-call when assigned.

Skills

Facilities management

Vehicle/fleet management

Supervisory experience

Budgeting

Vendor management

Valid driver’s license

Building systems knowledge (HVAC, etc)

Education

High School Diploma

Associate or Bachelor’s degree preferred

Facilities management certifications (IFMA FMP, APPA CEFP)

NAFA CAFM (preferred)

OSHA 30-Hour General Industry (preferred)

Job description

About Vista Life Innovations

For more than 35 years, Vista Life Innovations has supported adults with disabilities in building independent lives, finding meaningful work, and becoming active members of their communities. Our programs are grounded in a person-centered philosophy, meeting each individual where they are and supporting them toward greater independence at every stage of life.

The Role

Vista is seeking a Facilities and Vehicle Fleet Manager to oversee facility, vehicle, and property-related operations, ensuring our facilities and fleet are safe, well maintained, compliant, and operational.

What You’ll Do

• Oversee maintenance, repairs, renovations, security, and improvements for facilities, grounds, properties, and vehicles.
• Supervise Repair, Maintenance and Operations Associate(s), vendors, contractors, and service providers.
• Ensure facilities, vehicles, building systems, and equipment are properly maintained and operational.
• Manage the vehicle fleet life cycle, including acquisition, replacement planning, registration, insurance, inspections, maintenance, and disposal.
• Establish preventive maintenance schedules and monitor vehicle mileage, fuel, repair, and operating costs.
• Oversee custodial, groundskeeping, snow removal, pest control, utilities, building access, and security systems.
• Develop and manage annual facilities and fleet operating and capital budgets, including long-range replacement and improvement plans.
• Solicit bids, negotiate vendor contracts, and oversee service agreements and warranties.
• Ensure compliance with applicable health, sanitation, fire, OSHA, ADA accessibility, and environmental requirements.
• Coordinate emergency plans, safety procedures, inspections, and required regulatory documentation.
• Review facility maintenance requests, prioritize projects, assign tasks, and address emergencies as they arise.
• Maintain accurate records and monitor billing and purchasing procedures related to facilities and fleet operations.
• Perform daily travel between facilities and participate in the on-call team as assigned.

What We’re Looking For

• High School Diploma with a minimum of 5 years of progressively responsible experience in facilities/property management, including vehicle or fleet oversight, and at least 2 years of supervisory experience. Associate or bachelor’s degree preferred.
• Valid driver’s license and maintain acceptable driving record as defined by Vista.
• Working knowledge of building systems, including HVAC, electrical, plumbing, and fire/life safety, as well as preventive maintenance practices for facilities and vehicles.
• Experience administering vendor contracts and operating budgets.
• Preferred: facilities management certification (e.g., IFMA FMP or APPA CEFP), NAFA Certified Automotive Fleet Manager (CAFM), and OSHA 30-Hour General Industry.
• Ability to perform physical tasks as required, including standing, walking, climbing stairs or ladders, and lifting or moving objects up to 50 pounds frequently and up to 100 pounds occasionally with assistance.
• Ability to work in varying outdoor weather conditions and respond to facility emergencies as needed.

Why Vista

This role offers the opportunity to support Vista’s mission by ensuring our facilities, properties, and vehicle fleet are safe, well maintained, and operating effectively to support our students, members, and staff.

Compensation & Benefits

Vista offers a comprehensive benefits package to eligible employees, including medical, dental, and vision insurance; company-paid life and AD&D coverage; long-term disability; a 403(b) with employer contributions and match; generous accrued PTO; an Employee Assistance Program; and a wellness incentive program is available.

Salary Range

Salary Range: $61,200–$88,128 annually. The anticipated hiring range for this position is $61,200–$70,000 annually, depending on qualifications and relevant experience.

Location

On-Site in Madison, CT | Status: Full-time, Exempt

Reports to: Vice President of Business Operations & Administrative Services

Vista Life Innovations is an equal opportunity employer committed to building a team that reflects the diversity of the communities we serve.

Vista and the CT Shoreline

https://www.vistalifeinnovations.org/community/connecticut-shoreline

Please visit our website for more information about Vista Life Innovations and our career opportunities.