Facilities & Events Coordinator: Elevate Workplace Experience

CBRE; Town of Florida (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

CBRE is seeking a Maintenance & Events Coordinator to support day-to-day operations, maintenance, and event activities for assigned facilities. You will coordinate vendors, manage work orders, and ensure a seamless workplace experience for employees, guests, and clients.

In this role, you will oversee event logistics, track service delivery, and maintain records while collaborating with internal teams and external partners to meet client expectations.

Qualifications

• 2+ years in facilities coordination, event coordination, hospitality, or related field.
• Experience coordinating vendors, service providers, and multiple stakeholders.
• Strong customer service and relationship management skills.
• Proficiency with Microsoft Office Suite and event management software.

Responsibilities

• Coordinate routine maintenance activities, work orders, and facility service requests.
• Monitor building conditions and communicate maintenance needs to internal teams and service providers.
• Schedule and oversee vendors performing repairs, inspections, preventive maintenance, and facility‑related services.
• Assist with facility inspections to identify and address operational issues proactively.
• Maintain accurate records of maintenance activities, vendor performance, and service completion.
• Support workplace experience programs and special events from planning through execution.
• Coordinate event logistics including room reservations, catering, audiovisual requirements, furniture setup, signage, and visitor management.
• Serve as the primary point of contact for event hosts, vendors, and internal stakeholders.
• Ensure event spaces are prepared, functional, and aligned with client expectations.
• Track event schedules, budgets, invoices, and service requests.
• Monitor inventory levels for office, event, and facility supplies and coordinate replenishment as needed.
• Support health, safety, and environmental compliance requirements.
• Respond to urgent facility issues and escalated concerns as appropriate.
• Develop and maintain positive relationships with clients, occupants, vendors, and service partners.
• Follow established policies, procedures, and workplace standards.
• Apply standard organizational practices and procedures to complete assignments.
• Work within established guidelines and recommend process improvements when opportunities are identified.
• Model behaviors that are consistent with CBRE RISE values.

Skills

Customer service

Relationship management

Organization

Communication

Problem solving

Microsoft Office

Education

High School Diploma or GED

Associate degree preferred

Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

CBRE is seeking a Maintenance & Events Coordinator to support day-to-day operations, maintenance, and event activities for assigned facilities. You will coordinate vendors, manage work orders, and ensure a seamless workplace experience for employees, guests, and clients.

In this role, you will oversee event logistics, track service delivery, and maintain records while collaborating with internal teams and external partners to meet client expectations.