Facilities & Events Coordinator: Contracts & Setup

Virginia Peninsula Community College; Hampton (VA); On-site; USD 31,000 - 34,000; Full time

Job summary

Virginia Peninsula Community College is seeking a Facilities Operations Specialist to coordinate facility maintenance, setup, and AV support for internal departments and contracted events. The role emphasizes professional customer service and effective contract management.

You will work with multiple campus units to ensure meetings and events run smoothly, including scheduling, negotiations, and fulfillment of external facility usage agreements, with occasional evening and weekend hours.

Qualifications

• Significant work experience related to facilities, reservations management, and events.
• Experience with contract writing, negotiation, execution, fulfillment, and enforcement.
• Experience working with internal and external customers.

Responsibilities

• Coordinate facility maintenance and event setup.
• Provide audio-visual support for events.
• Sell external facility usage agreements and manage contracts (writing, negotiation, execution, fulfillment).
• Collaborate with Plant Services, Campus Police, Marketing, and IT Services to ensure needs are addressed.

Skills

Verbal and written communication

Contract negotiation

Customer service

Scheduling software

Microsoft Office Suite

Tools

Microsoft Excel

Microsoft Word

Scheduling software

Job description

Virginia Peninsula Community College is seeking a Facilities Operations Specialist to coordinate facility maintenance, setup, and AV support for internal departments and contracted events. The role emphasizes professional customer service and effective contract management.

You will work with multiple campus units to ensure meetings and events run smoothly, including scheduling, negotiations, and fulfillment of external facility usage agreements, with occasional evening and weekend hours.