Facilities Coordinator

Russell Tobin; San Francisco (CA); On-site; USD 96,000 - 110,000; Full time

Job summary

Russell Tobin is supporting a high-growth technology company in San Francisco, recruiting an experienced Facilities Coordinator to join its headquarters onsite. This hands-on role requires owning the behind-the-scenes operations, including building systems, HVAC, and coordinating office moves, restacks, and reconfigurations.

The ideal candidate has strong facilities experience and is comfortable operating in a fast-paced environment.

Qualifications

• 4+ years in facilities coordination or building operations.
• Knowledge of HVAC, elevators, plumbing, lighting.
• Experience coordinating office moves/restacks/reconfigurations.
• Experience supervising vendors and service partners.
• Comfortable onsite in San Francisco and able to lift up to 50 pounds.
• Strong organizational and communication skills.

Responsibilities

• Coordinate and manage vendors for day-to-day office operations and maintenance.
• Maintain a safe, functional, comfortable, and well-supported workplace environment.
• Respond to facilities requests via internal ticketing system.
• Troubleshoot HVAC, elevator, plumbing, lighting and other building-related issues.
• Lead office moves, restacks, and reconfigurations from planning through execution.
• Own HVAC program for SF locations and coordinate with vendors.
• Coordinate with internal stakeholders to ensure smooth move logistics.
• Set up furniture configurations for onsite meetings and events.
• Maintain SOPs and facilities documentation.
• Partner with People Ops, Security, vendors, and other teams.
• Manage multiple priorities in a dynamic environment.

Skills

Facilities coordination

Vendor management

Office moves

HVAC knowledge

Building operations

Project coordination

Job description

Location: San Francisco, CA — Onsite
Schedule: Monday-Friday, 8:30 AM-5:30 PM
Contract: 6-month W2 contract, with strong potential for extension
Pay Rate: $70-$80/hour
Additional Schedule Requirements: Some overtime and weekend work required during office moves

Russell Tobin is supporting a high-growth technology company in hiring an experienced Facilities Coordinator for its San Francisco headquarters.

This is a hands-on, onsite role for someone who thrives in a fast-paced environment and enjoys owning the behind-the-scenes work that keeps an office running smoothly. The ideal candidate has strong facilities and building operations experience, working knowledge of HVAC and other building systems, and experience coordinating office moves, restacks, and reconfigurations.

Facilities Coordinator

Location: San Francisco, CA — Onsite
Schedule: Monday-Friday, 8:30 AM-5:30 PM
Contract: 6-month W2 contract, with strong potential for extension
Pay Rate: $70-$80/hour
Additional Schedule Requirements: Some overtime and weekend work required during office moves

Russell Tobin is supporting a high-growth technology company in hiring an experienced Facilities Coordinator for its San Francisco headquarters.

This is a hands-on, onsite role for someone who thrives in a fast-paced environment and enjoys owning the behind-the-scenes work that keeps an office running smoothly. The ideal candidate has strong facilities and building operations experience, working knowledge of HVAC and other building systems, and experience coordinating office moves, restacks, and reconfigurations.

Responsibilities

• Coordinate and manage vendors supporting day-to-day office operations and maintenance, including janitorial services, deliveries, office supplies, mechanical services, and other facilities needs.
• Partner with the broader Facilities team to maintain a safe, functional, comfortable, and well-supported workplace environment.
• Respond to facilities requests through an internal ticketing system within established service levels and provide clear, responsive customer service.
• Troubleshoot and resolve workplace issues such as HVAC concerns, elevator outages, plumbing issues, appliance failures, lighting problems, and other building-related needs.
• Perform minor repairs and maintenance tasks and coordinate appropriate vendors for more complex work.
• Support emergency response activities in partnership with Security and assist with compliance related to local building requirements.
• Own and coordinate the HVAC program for San Francisco office locations, including preventive maintenance, larger HVAC projects, and mechanical vendor relationships.
• Lead office moves, restacks, and reconfigurations from seat planning through move execution.
• Coordinate with internal stakeholders and site teams to ensure smooth move logistics and minimal disruption.
• Set up furniture configurations for onsite meetings and events.
• Perform workstation setups, including monitors, monitor arms, and ergonomic equipment.
• Maintain and improve Standard Operating Procedures and facilities documentation.
• Partner closely with People Operations, Security, vendors, and other internal teams.
• Manage multiple competing priorities and adjust quickly as business and workplace needs change.

Qualifications

• 4+ years of experience in facilities coordination, facilities operations, or building operations.
• Working knowledge of building systems, including HVAC, elevators, plumbing, lighting, and general maintenance operations.
• Experience coordinating or leading office moves, restacks, or workplace reconfigurations.
• Experience supervising vendors, maintenance providers, and service partners.
• Strong organizational and communication skills with the ability to manage multiple priorities at once.
• Service-minded and solutions-oriented approach to workplace operations.
• Comfortable working in a hands-on environment where no task is considered too small.
• Ability to work onsite in San Francisco Monday-Friday, 8:30 AM-5:30 PM.
• Ability to work occasional overtime and weekends during office moves.
• Ability to lift up to 50 pounds.

Preferred Qualifications

• Experience managing HVAC projects or preventive maintenance programs.
• Experience leading moves or restacks in a multi-building, rapidly growing, or high-change environment.
• Background in a technology company, startup, or other fast-paced corporate environment.
• Experience with vendor management, hospitality, food and beverage services, or workplace experience programs.
• Experience supporting permit, license, or inspection requirements.

  Ideal Candidate

  The ideal candidate is coachable, motivated, highly responsive, and comfortable operating in a fast-moving environment. You enjoy solving problems, coordinating vendors, managing complex office logistics, and rolling up your sleeves to help wherever needed.

  #RTA

  For workers in the United States, PrideGlobal and it's affiliates offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

  Equal Employment Opportunity

  PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

  Fair Chance Employment

  PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

  Accommodations

  We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

  Only applicable for San Francisco Candidates:

  Under the San Francisco Lactation in the Workplace Ord­nance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.

  Only applicable for Kentucky positions:

  For this type of employment, state law requires a criminal record check as a condition of employment. This applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793.