Facilities & Workplace Operations Coordinator

TEEMA; San Francisco (CA); On-site; USD 52,000 - 76,000; Part time

Job summary

TEEMA is seeking a proactive Facilities Department Coordinator in San Francisco, onsite under a contract arrangement. The role focuses on coordinating daily facilities operations, managing maintenance requests, vendor relations, and workspace changes to keep the office running smoothly.

The ideal candidate brings experience in facilities coordination or office management, strong scheduling and communication skills, and proficiency with MS Office or Google Workspace.

Qualifications

• Experience in facilities coordination, office management, or similar admin role.
• Strong scheduling and organizational skills.
• Experience coordinating with vendors, contractors, and service providers.
• Excellent written and verbal communication.
• Proficient with Microsoft Office or Google Workspace.

Responsibilities

• Coordinate daily facilities and admin operations.
• Receive and track maintenance requests.
• Schedule vendors, contractors, and maintenance staff.
• Assist with office moves and workstation setup.
• Monitor facility requests and issue timely updates.
• Maintain organized facilities records and reports.
• Manage office and facilities supplies inventory.
• Support vendor communications, purchasing, and invoicing.
• Assist with meeting, event, and room setup.
• Communicate facilities updates to employees and departments.
• Identify operational issues and coordinate solutions.
• Support workplace safety, cleanliness, and readiness.
• Provide general admin and project coordination support.

Skills

Facilities coordination

Office management

Vendor coordination

Scheduling

Communication

Tools

Microsoft Office

Google Workspace

Job description

TEEMA is seeking a proactive Facilities Department Coordinator in San Francisco, onsite under a contract arrangement. The role focuses on coordinating daily facilities operations, managing maintenance requests, vendor relations, and workspace changes to keep the office running smoothly.

The ideal candidate brings experience in facilities coordination or office management, strong scheduling and communication skills, and proficiency with MS Office or Google Workspace.