Facilities Data Steward & Work-Order Coordinator

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 28,000 - 32,000; Full time

Job summary

University of Virginia's Facilities Management seeks a Facilities Services Coordinator to manage data operations in AiM, ensuring accurate work orders and asset records. You will communicate with maintenance and trades staff, resolve data discrepancies, and coordinate real-time updates during emergencies across AiM, VEOCI, and Teams.

The role supports a data-driven, collaborative Facilities Management team with on-site duties in Charlottesville, VA.

Qualifications

• Education: High School Diploma or equivalent required.
• Experience: 1+ years of relevant experience required.
• Preferred Qualifications: 3-5 years of relevant experience strongly preferred.

Responsibilities

• Enter and classify service requests in AiM, using UVA property IDs and work classifications.
• Maintain work order and asset records in AiM per FM data standards and regulatory requirements.
• Resolve stalled or misclassified work orders and review open purchase orders in AiM, Workday, and Tableau.
• Serve as data liaison to FM maintenance and trades staff, communicating status and priorities.
• Coordinate data entry and real-time communications via AiM, VEOCI, and Teams during emergencies.
• Perform additional duties as assigned.

Skills

Attention to detail

Data liaison

Communication

Facilities data ops

Education

High School Diploma or equivalent

Tools

AiM

Workday

Tableau

VEOCI

Microsoft Teams

Job description

University of Virginia's Facilities Management seeks a Facilities Services Coordinator to manage data operations in AiM, ensuring accurate work orders and asset records. You will communicate with maintenance and trades staff, resolve data discrepancies, and coordinate real-time updates during emergencies across AiM, VEOCI, and Teams.

The role supports a data-driven, collaborative Facilities Management team with on-site duties in Charlottesville, VA.