Facilities Data Steward & Work-Order Coordinator

University of Virginia; Charlottesville (VA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

On-site position

Job summary

University of Virginia's Facilities Management is seeking a detail-oriented Facilities Services Coordinator to manage data within the IWMS AiM system, ensuring accurate, timely records for campus facilities. The role supports maintenance and trades staff, coordinates with multiple systems, and remains calm under emergencies to keep operations running smoothly across Grounds.

The ideal candidate brings 1+ years of experience, strong judgment in resolving data discrepancies, and clear

Qualifications

• High School Diploma or equivalent required.
• 1+ years of relevant experience required.

Responsibilities

• Enter and classify service requests in AiM, ensuring accurate data.
• Maintain work order and asset records per FM data standards and regulatory requirements.
• Review stalled or incomplete work orders and investigate related POs in AiM, Workday and Tableau.
• Serve as data liaison to FM maintenance and trades staff, communicating status and priorities.
• Coordinate data entry and real-time communications during emergencies.

Skills

Data stewardship

Data operations

AiM / IWMS

Regulatory compliance

Communication

Education

High School Diploma or equivalent

Tools

AiM

Workday

Tableau

VEOCI

Microsoft Teams

Job description

University of Virginia's Facilities Management is seeking a detail-oriented Facilities Services Coordinator to manage data within the IWMS AiM system, ensuring accurate, timely records for campus facilities. The role supports maintenance and trades staff, coordinates with multiple systems, and remains calm under emergencies to keep operations running smoothly across Grounds.

The ideal candidate brings 1+ years of experience, strong judgment in resolving data discrepancies, and clear