Facilities Project & Data Coordinator

Aerostar Airport Holdings, LLC; Carolina (PR); On-site; USD 55,000 - 75,000; Full time

Job summary

Aerostar Airport Holdings, LLC is seeking a Facilities Project Specialist to support the Infrastructure division. The role focuses on CMMS record maintenance, documentation coordination, and tracking of purchase orders, invoices, and safety compliance tasks at the airport campus.

You will interact with contractors, vendors, and internal teams to ensure timely, accurate work execution, KPI monitoring, and efficient service delivery in a demanding, security-conscious environment.

Qualifications

• Bachelor’s degree in business administration or related field.
• Minimum of two years of administrative or facilities support experience.
• Bilingual in Spanish and English.

Responsibilities

• Administers CMMS/eMaint, creating and closing work orders.
• Maintains asset inventory and preventive maintenance records.
• Processes contractor invoices, POs, and receipts.
• Reviews contractor work before payment and tracks documents.
• Coordinates with contractors, vendors, and internal stakeholders.
• Monitors security passes and access per airport regulations.
• Maintains permits, licenses, and regulatory docs for FAA audits.
• Prepares reports, KPIs, and action items to support performance.
• Supports planning, project coordination, and continuous improvement.
• Maintains inventory and warehouse documentation.
• Executes other duties per supervisor.

Skills

Bilingual Spanish/English

Customer service

Time management

Organizational skills

Education

Bachelor’s degree in business administration or related field

Tools

CMMS (eMaint, Maximo, SAP PM)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Aerostar Airport Holdings, LLC is seeking a Facilities Project Specialist to support the Infrastructure division. The role focuses on CMMS record maintenance, documentation coordination, and tracking of purchase orders, invoices, and safety compliance tasks at the airport campus.

You will interact with contractors, vendors, and internal teams to ensure timely, accurate work execution, KPI monitoring, and efficient service delivery in a demanding, security-conscious environment.