Property Operations Assistant

EPITEC; Cambridge (MA); On-site; USD 23,000 - 32,000; Full time

Job summary

EPITEC in Cambridge, MA is seeking a Temporary Facilities Coordinator to support campus facilities operations. The role focuses on vendor scheduling, maintenance requests, work-order tracking, and clear communications with vendors, staff, and occupants.

It is 100% onsite and pays $20.00 per hour on a 3-month initial contract. The successful candidate will coordinate HVAC, electrical, plumbing, and general building maintenance, maintain records, and adapt to busy campus schedules with possible

Qualifications

• Experience coordinating maintenance, facilities services, vendors, contractors, or service technicians.
• Strong organizational, multitasking, and follow-through skills.
• Clear and professional communication skills.
• Ability to manage multiple requests and adapt to changing priorities.
• Familiarity with HVAC, electrical, plumbing, mechanical, or general building maintenance is helpful.
• Experience with CMMS or maintenance scheduling is preferred.

Responsibilities

• Schedule and coordinate vendors and technicians for maintenance and repairs.
• Confirm appointments, building access, and vendor requirements.
• Follow up on work status, delays, and issues.
• Communicate schedules and updates to occupants and partners.
• Track maintenance requests and preventive maintenance.
• Maintain records in work-order systems.
• Coordinate involving HVAC, electrical, plumbing, mechanical systems.
• Support furniture deliveries and classroom needs.
• Monitor vendor performance and address quality or compliance issues.
• Assist with other facilities coordination tasks.

Skills

Organizational skills

Multitasking

Communication skills

Adaptability

Independent work

Tools

CMMS

Ticketing system

Work-order system

Job description

$20.00/hour

Initial 3-month contract with the possibility of extension based on the candidate’s performance and business needs

Position Overview

Temporary Facilities Coordinator Location: Cambridge, MA 02138 Schedule: Full-time, 40 hours per week Work Arrangement: 100% onsite Targeted Pay Rate: $20.00/hour Contract Length: Initial 3-month contract with the possibility of extension based on the candidate’s performance and business needs

We are seeking a Temporary Facilities Coordinator to support facilities operations in a busy academic and residential campus environment in Cambridge, Massachusetts. This is a hands‑on coordination role focused on vendor scheduling, maintenance requests, work-order tracking, and communication. The Facilities Coordinator will work closely with facilities staff, outside vendors, service technicians, and building occupants to ensure maintenance and facilities requests are scheduled, tracked, and completed successfully.

Key Responsibilities

• Schedule and coordinate vendors and service technicians for maintenance, repairs, inspections, and other facilities work.
• Confirm appointments, building access, and vendor requirements.
• Follow up with vendors regarding work status, completion, delays, and outstanding issues.
• Communicate schedules and service updates to building occupants and internal partners.
• Track maintenance requests, repairs, and preventive maintenance activities.
• Maintain accurate records in work-order or maintenance management systems.
• Assist with coordination involving HVAC, electrical, plumbing, mechanical, and other building systems.
• Support furniture deliveries, installations, classroom needs, and accessibility accommodations.
• Help monitor vendor performance and elevate service-quality, timing, or compliance concerns.
• Assist with other facilities coordination responsibilities as needed.

Qualifications

• Previous experience coordinating maintenance, facilities services, vendors, contractors, or service technicians.
• Strong organizational, multitasking, and follow-through skills.
• Clear and professional communication skills.
• Ability to manage multiple requests and adapt to changing priorities.
• Experience with a CMMS, work-order, maintenance scheduling, or ticketing system is preferred.
• Familiarity with HVAC, electrical, plumbing, mechanical, or general building maintenance is helpful.
• Ability to work independently and exercise good judgment.
• Comfortable working 100% onsite in Cambridge, MA.

Position Details

This is a full-time temporary opportunity paying a targeted rate of $20.00 per hour. The initial contract is expected to be 3 months, with the possibility of an extension based on the candidate’s performance and ongoing business needs. Some schedule flexibility may be required during busy campus periods, including occasional evenings, weekends, or holidays.

Physical Requirements

The position involves working throughout an active facilities environment and may require walking, using stairs or ladders, moving or repositioning items, and occasionally assisting with furniture moves. Candidates should be comfortable working in varying environmental conditions and with the physical requirements of a facilities setting.

Why This Opportunity?

This is a great opportunity for someone with experience in facilities coordination, property operations, maintenance scheduling, vendor management, or work-order coordination who wants to gain additional experience in a large, professional campus environment.

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