Facilities Coordinator: Ops, Vendors & Maintenance

Cushman & Wakefield; Getzville (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

HSA/FSA

Retirement plan

Paid time off

Job summary

Cushman & Wakefield in Getzville, NY is seeking a Facilities Coordinator to support the facility management team and ensure high-quality service delivery for client facilities. The role involves coordinating day-to-day operations, handling client requests, and maintaining accurate records of maintenance, vendors, and building activities.

You will manage work orders, coordinate vendors and contractors, assist with purchase orders and invoicing, participate in safety procedures, and support

Qualifications

• Minimum 3 years in administrative, accounting, or tenant services roles.
• Strong data entry, reporting, spreadsheets/pivot tables, and analytics experience.
• Solid financial acumen including purchase order creation and management.
• Experience with REALM CMMS or other work order systems.
• Facilities/property management, CRE, or professional services experience preferred.

Responsibilities

• Support day-to-day facility operations and serve as a main client contact.
• Coordinate work orders, maintenance, repairs, and inspections with vendors, engineers, and landlords.
• Create purchase orders and assist with approvals, bids, invoices and payments.
• Track open work orders and provide timely updates to clients and stakeholders.
• Maintain records for maintenance, repairs, vendors, equipment and building activities.
• Coordinate vendor access, scheduling, billing procedures, and service delivery while monitoring performance.
• Assist with building inspections, events, complex facility issues, and emergencies.
• Support KPI/SLA reporting, process improvements, and vendor training.
• Follow all building safety and operating procedures.

Skills

Data entry

Reporting & analytics

Pivot tables

Purchase orders

Tools

REALM CMMS

Job description

Cushman & Wakefield in Getzville, NY is seeking a Facilities Coordinator to support the facility management team and ensure high-quality service delivery for client facilities. The role involves coordinating day-to-day operations, handling client requests, and maintaining accurate records of maintenance, vendors, and building activities.

You will manage work orders, coordinate vendors and contractors, assist with purchase orders and invoicing, participate in safety procedures, and support