Facilities & Operations Coordinator - Client-Focused

Jones Lang LaSalle Incorporated; Santa Clara (CA); On-site; USD 59,000 - 68,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Early access to earned wages

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities/Property Administration professional to provide general FM services at our Santa Clara, CA site. You will assist with property operations, procurement, vendor coordination, and meeting support, ensuring smooth daily facilities activities.

Ideal candidates have 2+ years of facility admin experience, strong customer service, Excel proficiency, and the ability to generate administrative reports.

Qualifications

• 2+ years of experience in Facility or Property Administration.
• GED or High school diploma is required.
• Superior customer service skills and orientation.
• Proficient in Excel and capable of customizing administrative reports.
• MS Office proficiency; strong written and verbal communication.

Responsibilities

• Provide general overall FM services including continuous monitoring of the facility.
• Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, and logistics.
• Assist Facility Management Team with tactical planning for the team’s goals and objectives.
• Provide facility-specific assistance to the project management team as needed.
• Manage and maintain small facility management tasks as assigned.
• Coordinate special events in support of client or JLL.
• Provide support for meetings and conference room reservations as needed and directed.
• Assist with the coordination and scheduling of maintenance activities.
• Act as an interface with client, visitors and guests.
• Ensure appropriate follow up with customers.
• Provide direction/information to vendors, facilities staff and service providers as required to ensure coordination within client environment with minimal disruption.

Skills

Customer service

Excel

Administrative reporting

Education

GED or High school diploma

Tools

MS Office

Job description

Jones Lang LaSalle Incorporated is seeking a Facilities/Property Administration professional to provide general FM services at our Santa Clara, CA site. You will assist with property operations, procurement, vendor coordination, and meeting support, ensuring smooth daily facilities activities.

Ideal candidates have 2+ years of facility admin experience, strong customer service, Excel proficiency, and the ability to generate administrative reports.