Facilities Coordinator II — Elevate Admin & Travel Ops

Medxcel; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health coverage

403(b) retirement

Paid PTO

Tuition reimbursement

EAP & counseling

Parental leave

Job summary

Medxcel in Austin, TX is seeking an organized administrative professional to support executives and teams at Dell Seton Medical Center University of Texas.

You will coordinate calendars, arrange travel, prepare meeting materials, and help streamline processes while handling cross-functional communication. A High School Diploma and 2+ years in admin roles are required, with opportunities for growth and benefits.

Qualifications

• High School Diploma or equivalent.
• Graduate of trade school is acceptable.
• 2+ years in administrative roles.

Responsibilities

• Serves as the professional first contact for clients, vendors, and staff via phone, email, and in person; coordinates meetings and related tasks.
• Supports the administrator or executive by managing calendars, setting up meetings, preparing agendas, taking minutes, and editing documents for signature.
• Coordinates staff travel arrangements, itineraries, expense tracking, and travel vouchers; orders and manages supplies and maintains storage areas.
• Identifies and implements systems to streamline workflows and maintain filing and records management.
• Organizes projects, conferences, and events; prepares committee reports, meeting minutes, and follows up on action items.

Skills

Administrative support

Calendar management

Travel coordination

Communication

Education

High School Diploma

Trade school graduate

Job description

Medxcel in Austin, TX is seeking an organized administrative professional to support executives and teams at Dell Seton Medical Center University of Texas.

You will coordinate calendars, arrange travel, prepare meeting materials, and help streamline processes while handling cross-functional communication. A High School Diploma and 2+ years in admin roles are required, with opportunities for growth and benefits.