Facilities Coordinator - Front Desk & Office Ops

Transition Management Corp.; San Francisco (CA); On-site; USD 44,000 - 50,000; Full time

Job summary

Transition Management Corporation (TMC) is seeking a polished Facilities Coordinator to support our San Francisco office. You will serve as a front-of-house representative, manage reception, conference rooms, and vendor coordination to deliver a seamless, high-quality workplace experience for employees, clients, and visitors.

The ideal candidate has a Bachelor's degree, 2+ years in reception or facilities, exceptional professionalism, and strong organizational skills.

Qualifications

• Bachelor’s degree required.
• 2+ years of experience in reception, hospitality, facilities, or a related corporate environment.
• Exceptional professionalism, presence, and communication skills.
• Strong organizational skills with ability to manage multiple priorities.
• Proactive, solutions-oriented mindset with the ability to operate independently.

Responsibilities

• Serve as the first point of contact for employees, clients, and visitors, providing a professional, welcoming reception.
• Maintain a polished, organized reception area, conference rooms, pantry, and shared office spaces.
• Manage visitor registration, guest arrivals, mail, deliveries, and reception coverage with discretion.
• Collaborate with executive assistants, Facilities, IT, Security, and building management for meetings and events.
• Coordinate conference room setup, catering, AV support, and post-meeting resets.
• Monitor and replenish office supplies and ensure equipment and amenities function properly.
• Respond to calls, emails, and facilities requests promptly and escalate when needed.
• Support facilities operations including maintenance tickets, vendor coordination, and office moves.
• Assist with onsite events, administrative tasks, data entry, and ad hoc requests.

Skills

Reception experience

Hospitality

Facilities

MS Office

Communication

Organization

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Transition Management Corporation (TMC) is seeking a polished Facilities Coordinator to support our San Francisco office. You will serve as a front-of-house representative, manage reception, conference rooms, and vendor coordination to deliver a seamless, high-quality workplace experience for employees, clients, and visitors.

The ideal candidate has a Bachelor's degree, 2+ years in reception or facilities, exceptional professionalism, and strong organizational skills.