Facilities Coordinator

Expedite Talent Solutions; San Francisco (CA); On-site; USD 40,000 - 56,000; Full time

Job summary

Expedite Talent Solutions seeks a Facilities Coordinator to greet visitors, manage sign-in, and support daily office operations. The role involves coordinating with vendors, handling deliveries, and maintaining a welcoming reception area in a professional office setting.

Ideal candidates have at least 1+ year of reception or facilities experience, strong communication, and a polished appearance. This is an on-site role with a focus on guest services and office logistics.

Qualifications

• 1+ years of front-desk/reception or facilities support experience.
• Strong customer service orientation and professional appearance.
• Excellent communication and interpersonal skills.

Responsibilities

• Greet guests and manage sign-in/check-in process.
• Direct phone lines and route calls to appropriate teams.
• Coordinate with facilities for break room setup, supplies, and deliveries.
• Assist with shipping-related tasks including FedEx/UPS and handling shipments.
• Maintain orderly reception area and ensure cleanliness and readiness.

Skills

Customer service

Professional demeanor

Communication

Multitasking

Attention to detail

Reception experience

Office etiquette

Vendor coordination

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Description: MAX Bill Rate: ***

Shift Times: M-F: 7:45-4:45

Work location : 631 Howard St. San Fran, 94105 - On site position

INTERVIEW : 1 Video Interview

GREAT CANDIDATE: Strong front facing customer service experience. This person is on the middle floor of a three floor building and is the first person everyone sees. Need someone who will keep the area clean. I.E. they see a cup out, they go pick it up and put it away or throw it away, etc.

Duration: 10/12-10/23

Covering a leave- unlikely to extend

Individual will report in to Facilities Manager but will be responsible for the below tasks:

Main Responsibilities:

• 'Wake Up office\" -Coverage notes are very detailed
• Set up break room for all staff-ensure office break room and office areas are stocked all day
• FexEx and all deliveries and shipments
• Responsible for vendor greeting, creating badge IDs, assisting with UPS orders and some shipping requirements (shipping boxes between locations)
• Receiving and directing phone calls-directing calls to a team, sending calls to the correct place
• Tracking site supplies-Ensuing orders are placed for items that to keep sites running

TYPICAL WORK DAY:

• Will need to act as more of a concierge
• Greets Guests and checks them in
• Directs Phone Lines
• Someone who will help offer beverages
• Loading the dishwasher
• Cups, plates, etc. are always available for guests.
• Ready to do anything needed from guests
• Business Professional Dress is Required

TOP MUST HAVES:

• Professional facing
• Strong Customer Service Personality
• Communication Skills

TOP NICE TO HAVES:

• Past experience as a high end receptionist or concierge.

Must Haves:

• Years’ Experience Required: 1+
• Education Requirements: HSD
• Admin, professional appearance, kind, open and welcoming to new tasks
• Systems/Software Proficiencies: Microsoft Office Suite
• Experience with Microsoft Office Suite and scheduling.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Ability to effectively present information to an internal department and/or large groups of employees.
• Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.

Summary:

As a *** Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

Custom Fields:

• Name: Is this opportunity convert to Perm or Potential Convert to Perm?
• Value: No
• Name: Will this Resource be working Remote?
• Value: Not Remote
• Name: What would be the potential convert to perm salary (if applicable)?
• Value: None