Facilities Coordinator (Construction Experience/Travel Required!)

United Talent LLC; Pleasantville (OH); On-site; USD 33,000 - 44,000; Full time

Job summary

United Talent Staffing seeks a Facilities Coordinator (Contractor) to support facility operations across multiple sites, ensuring safe, functional environments. The role handles routine requests, vendor coordination, maintenance scheduling, and admin support.

It requires travel to various Ohio locations (about 70%), with a personal vehicle and mileage reimbursement. Strong communication and organizational skills are essential for success.

Qualifications

• Strong facilities coordination and vendor management skills.
• 2–3 years of facilities coordination experience.
• Experience supporting multiple locations and coordinating external vendors is required.

Responsibilities

• Coordinate day-to-day facility operations across multiple locations.
• Receive, prioritize, and track facility-related work orders and maintenance requests.
• Schedule preventive maintenance services and facility improvement projects.
• Liaise between employees, site leaders, landlords, and vendors for facility matters.
• Monitor vendor performance and ensure services meet SLAs and timelines.
• Conduct routine facility assessments to identify safety and operational concerns.
• Maintain facility records, service agreements, and inventories.
• Assist with budgeting by tracking expenses, POs, and invoices.
• Support space planning and office moves across locations.
• Ensure compliance with safety standards, environmental requirements, and policies.
• Coordinate emergency repairs and assist with business continuity.
• Provide regular updates and reports on facility performance and open WOs.

Skills

Facilities coordination

Vendor management

MS Office

CMMS

Project coordination

Communication skills

Travel readiness

Education

High school diploma or equivalent

2–3 years facilities coordination experience

Tools

CMMS

Microsoft Office Suite

Job description

Category: Assembly & Manufacturing

Location: Pleasantville, OH

Type: Contract to Perm

Job ID: 1719722

Facilities Coordinator (Contractor)

Location: Lancaster City Plant – 5640 Lancaster-Newark Road, Pleasantville, OH 43148

Pay Rate: $28.00/hour

Employment Type: Contract

Travel: Approximately 70% to various facilities within the state– personal vehicle required; mileage reimbursed

United Talent Staffing is seeking a Facilities Coordinator (Contractor) to coordinate and support facility operations across multiple locations, helping ensure safe, functional, and well-maintained work environments.

The Facilities Coordinator will serve as a primary point of contact for routine facility requests, vendor coordination, maintenance scheduling, workplace services, and facilities-related administrative support. This individual will work closely with site leadership, employees, contractors, and service providers to address facility needs, monitor vendor performance, and support organizational standards.

Duties & Responsibilities

• Coordinate day-to-day facility operations across multiple office, operational, and/or field locations.
• Receive, prioritize, and track facility-related work orders, maintenance requests, and repair activities through completion.
• Schedule and coordinate preventive maintenance services, inspections, and facility improvement projects.
• Serve as a primary liaison between employees, site leaders, landlords, and third-party vendors for facility-related matters.
• Monitor vendor performance and ensure contracted services are completed according to established service levels and timelines.
• Conduct routine facility assessments and inspections to identify maintenance, safety, and operational concerns.
• Maintain facility records, service agreements, equipment inventories, floor plans, and compliance documentation.
• Assist with budgeting activities by tracking facility expenses, purchase orders, invoices, and service contracts.
• Support space planning, office moves, furniture coordination, and workplace optimization initiatives across locations.
• Help ensure facilities maintain compliance with applicable safety standards, environmental requirements, and company policies.
• Coordinate emergency repairs and assist with business continuity and facility emergency response activities as needed.
• Provide regular updates and reports regarding facility performance, maintenance activities, and open work orders.

Required Skills & Abilities

• Strong facilities coordination and vendor management skills.
• Knowledge of building systems, preventive maintenance practices, and workplace operations.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience with work order management or computerized maintenance management systems (CMMS).
• Strong project coordination and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines across several locations simultaneously.
• Effective problem-solving and decision-making abilities.
• Ability to review contracts, invoices, and facility-related documentation.
• Strong customer service orientation and professionalism.
• Excellent attention to detail and commitment to workplace safety.
• Ability to work independently and collaboratively with cross-functional teams.
• Strong logical-thinking skills with the ability to resolve problems quickly.
• Dependable personal vehicle required due to travel requirements; mileage will be reimbursed.

Education & Experience

• High school diploma or equivalent required.
• 2–3 years of experience in facilities coordination, property management, workplace services, building operations, or a related field.
• Experience supporting multiple locations and coordinating external vendors is required.

Physical Requirements

Candidates must be able to perform the following essential physical requirements with or without reasonable accommodation:

• Remain stationary at a designated workspace for approximately 25% of the time.
• Move throughout office, operational, and facility environments to complete various tasks.
• Adjust or move objects weighing up to 25 pounds.
• Operate a computer and other office productivity equipment.
• Communicate effectively with others to accurately exchange information and ideas.
• Observe details at close range.
• Travel between company locations and navigate office, warehouse, and operational environments as necessary.

Travel Requirements

This position requires approximately 70% work-related travel, which may include some overnight travel to other locations. Candidates must have a dependable personal vehicle for required travel. Mileage will be reimbursed.