Facility Coordinator - Mid Shift

Pleasant Valley Corporation; Medina (OH); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Exceptional culture and positive work environment

Competitive earnings

Comprehensive benefits

Clear path for career advancement

Individual development opportunities

Career advancement

Job summary

A family-owned commercial real estate firm is seeking a Facility Coordinator. This role involves responding to client maintenance requests and managing vendors to ensure quality service delivery. Candidates should have 1-3 years of relevant experience and strong technical skills including CRM software. The successful applicant will thrive in a customer service environment and be able to manage multiple work orders simultaneously, ensuring client satisfaction and adherence to company standards.

Qualifications

• 1-3 years of related experience required.
• At least 1 year experience in facilities management or customer service.
• Strong computer skills including data entry and scheduling.
• Strong computer skills, including CRM software, data entry, scheduling, and reporting.
• Basic knowledge of construction and general trades is a plus.

Responsibilities

• Respond to client maintenance requests and resolve issues.
• Create work orders and manage vendors for service delivery.
• Maintain communication and documentation with vendors.
• Maintain communication with vendors, document progress, and ensure customer satisfaction using PVC Connect and Client Portal.
• Follow procedures, monitor vendor performance, and ensure timely and quality project delivery.

Skills

Telephone-Based Customer Service Skills

Technical Proficiency

Vendor Management

Scheduling

Reporting

Education

High school diploma, GED, or college certificate

Tools

CRM software

Scheduling software

Reporting tools

Job description

Facility Coordinator

Join one of the nation's rapidly expanding leaders in Commercial Construction and Facility Management!

PLEASANT VALLEY CORPORATION, a successful and stable, family-owned and operated Commercial Real Estate Firm established in 1976 and headquartered in Medina, Ohio, boasts a dynamic presence across four key divisions: Construction, Facility Management, Property Management, and Real Estate Brokerage. Our comprehensive suite of commercial property services is characterized by effective project management, proactive communication, top-tier workmanship, and cutting-edge solutions.

WE OFFER

• An exceptional culture and positive work environment
• Competitive earnings
• Comprehensive benefits
• Personal recognition
• Individual development opportunities
• A clear path for career advancement!

Shift: Mon - Fri 11:30am-8pm or Tues - Fri 9:30am-8pm

Work Location: Onsite - Medina, OH

Division: Facilities Management

Team: Facilities Management

Reports To: National Account Operations Manager

Job Purpose

A Facility Coordinator at Pleasant Valley Corporation serves as the primary point of contact for nationwide clients. This role is responsible for addressing and resolving commercial facility-related maintenance issues while ensuring the successful delivery of services to sustain client satisfaction.

Responsibilities

• Client Response and Issue Resolution: Promptly respond to client maintenance requests, assess concerns, and follow established procedures to resolve issues through the work order life cycle.
• Vendor Management: Create work orders, solicit bids, assign service agreements, and manage subcontractors and vendors to address maintenance problems, ensuring quality service delivery.
• Work Order Management: Manage an average of 50 to 70 open work orders concurrently, closing an average of 5 per day.
• Communication and Documentation: Maintain continuous communication with vendors, document progress, and ensure customer satisfaction, using the PVC Connect system and Customer Portal.
• Process Adherence and Performance Monitoring: Follow company guidelines for operating procedures, monitor vendor performance, and resolve outstanding service issues to ensure timely and quality project delivery.

Requirements

• One to three years of related experience and a high school diploma, GED, or college certificate required.
• At least one year of experience resolving client issues within a facilities management, service business, or customer call center.
• Telephone-Based Customer Service Skills: Demonstrated success in a telephone-based customer service role.
• Technical Proficiency: Strong computer skills, including experience with CRM software, data entry, scheduling, and reporting.
• Basic knowledge of construction and general trades is a plus.

Do you have these qualities?

Apply now to explore a fulfilling career with Pleasant Valley Corporation!