Facilities Coordinator: CMMS & Vendor Management

Socket.dev; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

403b retirement plan

Paid time off

Holidays

Birthday off

Parking

Job summary

Seattle Symphony in Seattle, WA is seeking a Facilities Coordinator to provide administrative and organizational support for the Facilities Department in a fast-paced, event-driven setting. You will manage vendor contracts, invoices, and CMMS data, while coordinating planning and scheduling of maintenance and repairs.

The role requires a high school diploma, strong MS Office skills, and excellent communication and attention to detail.

Qualifications

• High school diploma or GED required; two-year college degree preferred.
• Ability to interpret instructions, write routine reports and correspondence.
• 2+ years admin, coordination, or facilities support experience in a fast-paced, event-driven environment preferred.
• Strong computer skills with MS Office (Word & Excel).
• Experience with CMMS or asset management and WA prevailing wage processes preferred.
• Excellent written and verbal communication skills; customer-service oriented.
• Attention to detail; organized; able to work with contractors and staff.
• IFMA/BOMA accreditation would be advantageous.

Responsibilities

• Create, distribute, track and maintain vendor contracts and project records for professional services.
• Code and route facilities invoices; follow up to ensure timely payments.
• Maintain organized historical documentation: contracts, drawings, reports, inventory and maintenance records.
• Support CMMS deployment and reporting; provide requested data.
• Coordinate building key issuance and maintain key records and inventories.
• Provide admin support to Facilities Director including meetings and correspondence.
• Support Garden of Remembrance advisory committee and events.
• Assist with special projects defined by the Facilities Director.
• Maintain safety documentation and serve on Safety Committee as Secretary.
• Provide information to vendors and staff to ensure coordination with minimal disruption.
• Maintain attendance, schedule adherence, and willingness for extended hours as needed.

Skills

Administrative support

MS Office

Attention to detail

Customer service

Communication

Education

High school diploma

Associate degree preferred

Tools

CMMS

Microsoft Excel

Job description

Seattle Symphony in Seattle, WA is seeking a Facilities Coordinator to provide administrative and organizational support for the Facilities Department in a fast-paced, event-driven setting. You will manage vendor contracts, invoices, and CMMS data, while coordinating planning and scheduling of maintenance and repairs.

The role requires a high school diploma, strong MS Office skills, and excellent communication and attention to detail.