Facilities Coordinator: CMMS & Events Support

Seattle Symphony Orchestra Inc; Seattle (WA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Long-Term Disability

AD&D Insurance

Life Insurance

ORCA Pass

403b Retirement

Vacation Leave

Sick Leave

Personal Days

Holidays

Birthday off

Employee Assistance

Job summary

The Seattle Symphony Orchestra Inc. is seeking a Facilities Coordinator to provide administrative and organizational support for the Facilities Department in our event-driven environment.

This on-site role covers contract management, invoicing, CMMS administration, and scheduling of maintenance and vendor work. You will work closely with the Facilities Director to track projects, compile reports, and ensure timely service with attention to detail.

Qualifications

• High school diploma or GED required; two-year college degree preferred.
• 2+ years of related administrative office support and project coordination experience.
• MS Office proficiency (Word & Excel); CMMS experience preferred.
• Strong communication and customer service skills; attention to detail.

Responsibilities

• Create, distribute, track and maintain vendor contracts and project records.
• Process and route Facilities invoices for approval; ensure timely payments.
• Maintain historical documentation: contracts, drawings, reports and records.
• Support CMMS deployment and reporting; provide requested reports.
• Assist with key management records and facilities accessibility.
• Provide administrative support to the Facilities Director and committees.
• Support special projects and maintain safety documentation.

Skills

Administrative Support

Project Coordination

Vendor Coordination

MS Office Proficiency

Communication Skills

Attention to Detail

Education

GED or High School Diploma

Two-year college degree preferred

Tools

CMMS

Asset Management

Prevailing Wage Knowledge WA

Job description

The Seattle Symphony Orchestra Inc. is seeking a Facilities Coordinator to provide administrative and organizational support for the Facilities Department in our event-driven environment.

This on-site role covers contract management, invoicing, CMMS administration, and scheduling of maintenance and vendor work. You will work closely with the Facilities Director to track projects, compile reports, and ensure timely service with attention to detail.