Facilities Coordinator/Admin Assistant

Davita Inc.; Hazelwood (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in the Life Sciences Industry is seeking a Facilities Coordinator/Admin Assistant for a 6-18 month contract. You will ensure efficient campus operations, manage work requests, track budgets, and handle administrative tasks. Ideal candidates possess a strong background in documentation control, advanced PC skills, and the ability to collaborate effectively with teams. Join a supportive work environment in Hazelwood, MO, with flexible hours and competitive pay.

Qualifications

• Minimum of 3 years experience in documentation control.
• Advanced Microsoft Office skills required.

Responsibilities

• Coordinate facilities technicians for operations.
• Manage work request inbox and such work orders.
• Track budget, invoices, and liaise with Accounts Payable.

Skills

Documentation Control

Advanced PC Skills

Microsoft Office Suite

Organizational Skills

Education

High School Diploma or GED

Job description

Facilities Coordinator/Admin Assistant

Category:

Administration & Office Support

Employment Type:

Contract

Reference:

BH-385142

Yoh has a 6-18 month contract, as a Facilities Coordinator/Administrative Assistant
within the Life Sciences Industry,
to jour client, Onsite, to report to their office in Hazelwood, MO

• $23.50-25/hr. max hourly rate


• Mon-Friday, 7AM-330PM (flex)

You will Coordinate facilities technicians to ensure safe, efficient campus operations across departments. Maintain and update procedures, work instructions, and preventive maintenance plans. Generate maintenance documentation per request, ensuring compliance with document control standards. Serve as system administrator for Facilities systems.

What You Will Be Doing

• Manage the departmental work request inbox, creating detailed work orders for technician execution and tracking their status through the Preventive Maintenance System.


• Collaborate with staff to prioritize and escalate tasks efficiently; maintain and update preventive maintenance schedules, procedures, and inventory databases.


• Track departmental budget, coordinate invoices, and liaise with Accounts Payable; daily approval consolidation with the department manager (AP/AR experience preferred).


• Support Facilities projects by managing purchasing, POs, and spend tracking; maintain organized digital files and documentation.


• Utilize Microsoft Office Suite with expert-level Excel skills (e.g., VLOOKUP, slicers, charts/graphs; no macros required).


• Draft polished written communications and manage calendars, scheduling, and general administrative tasks (e.g., reporting, supply ordering).

Who You Are

• Must have a HS Diploma or GED


• Requires a minimum of 3 years of experience in documentation control, preferably in a related industry.


• Must have advanced PC skills including Microsoft Office Package (Word, Excel, Access, etc.)


• Must be able to read and understand complex procedures.


• Knowledge of ISO 9001 and Quality System Regulation is a plus.

If This Sounds Like You, Apply Now!
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Estimated Min Rate: $23.50
Estimated Max Rate: $25.00


Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities
to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship, potentially resulting in the withdrawal of a conditional offer of employment.