Facilities Coordinator

Jones Lang LaSalle Incorporated; Santa Clara (CA); On-site; USD 59,000 - 68,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Early access to earned wages

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities/Property Administration professional to provide general FM services at our Santa Clara, CA site. You will assist with property operations, procurement, vendor coordination, and meeting support, ensuring smooth daily facilities activities.

Ideal candidates have 2+ years of facility admin experience, strong customer service, Excel proficiency, and the ability to generate administrative reports.

Qualifications

• 2+ years of experience in Facility or Property Administration.
• GED or High school diploma is required.
• Superior customer service skills and orientation.
• Proficient in Excel and capable of customizing administrative reports.
• MS Office proficiency; strong written and verbal communication.

Responsibilities

• Provide general overall FM services including continuous monitoring of the facility.
• Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, and logistics.
• Assist Facility Management Team with tactical planning for the team’s goals and objectives.
• Provide facility-specific assistance to the project management team as needed.
• Manage and maintain small facility management tasks as assigned.
• Coordinate special events in support of client or JLL.
• Provide support for meetings and conference room reservations as needed and directed.
• Assist with the coordination and scheduling of maintenance activities.
• Act as an interface with client, visitors and guests.
• Ensure appropriate follow up with customers.
• Provide direction/information to vendors, facilities staff and service providers as required to ensure coordination within client environment with minimal disruption.

Skills

Customer service

Excel

Administrative reporting

Education

GED or High school diploma

Tools

MS Office

Job description

Job Summary

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

• Provide general overall FM services including continuous monitoring of facility.
• Work with property managers to handle routine property management operations, including procurement of property supplies and services, escorting vendors, perform vehicle and equipment logistics, assisting with other general duties as requested.
• Assist Facility Management Team with tactical planning for the team’s goals and objectives.
• Provide facility specific assistance to the project management team as needed or requested.
• Manage and maintain small facility management tasks as assigned.
• Coordinate special events in support of client or JLL.
• Provide support for meetings and conference room reservations as needed and directed.
• Assist with the coordination and scheduling of maintenance activities.
• Act as an interface with client, visitors and guests.
• Ensure appropriate follow up with customers.
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.

Required Qualifications

• 2+ years’ experience with Facility or Property Administration.
• GED or High school diploma.
• Superior customer service skills and orientation.
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.

Preferred Qualifications

• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Proficient in MS Office, and possess strong written, verbal and people skills.
• Strong organizational skills and collaborative style.

Employment Details

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position: 59,120.00 – 68,240.00 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site –Santa Clara, CA

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Equal Employment Opportunity

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

Additional Information

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.