Facility Coordinator

Jones Lang LaSalle Incorporated; Anaheim (CA); On-site; USD 58,000 - 62,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Anaheim, CA is seeking a Facility Coordinator to act as the essential operational partner for our client. You will join a team of facility managers and engineers to ensure seamless maintenance, vendor management, financial tracking, and exceptional service for building occupants.

This role requires on-site presence during working hours and a proactive, client-focused mindset.

Qualifications

• HS diploma or equivalent.
• 2+ years of experience in facility or property administration.
• Proven customer service experience with superior interpersonal skills.
• Ability to maintain professionalism under stress and multitask.
• Physical ability to stand, walk, and perform inspections.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Provide direct support to Facility Management and Engineering Team including quality checks of work orders and financial reporting.
• Serve as front desk support and primary interface for guests, visitors, vendors, and employees.
• Receive and dispatch work requests to technical staff and vendors, manage invoicing follow-up and payment status.
• Conduct visual inspections of common areas and coordinate building services (janitorial, restrooms, parking, etc.).
• Order signage and coordinate supply orders, manage product receipt with client collaboration.
• Support operational reporting, budgeting, and administrative tasks including audits and documentation.

Skills

Customer service

Communication

Organizational skills

Problem solving

On-site availability

Education

HS diploma

Associate's degree in facilities management

Tools

MS Office

CMMS

Facility software

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Coordinator- JLL

What this job involves

As a Facility Coordinator at JLL, you'll serve as an essential operational partner supporting our client in Anaheim, CA. This role places you at the center of facility operations, where you'll work alongside Facility Managers and Engineering Teams to deliver seamless service across maintenance, vendor management, financial tracking, and customer service. At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees, and you'll experience this firsthand as you solve problems, coordinate services, and ensure exceptional experiences for building occupants. From managing work orders and vendor relationships to supporting special events and maintaining service excellence, you'll have diverse responsibilities that make each day dynamic and engaging. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, giving you exposure to facility management, client relations, budget oversight, and operational leadership. You'll need to be onsite during working hours, serving as a visible, responsive resource who embodies professionalism and service excellence.

What your day-to-day will look like

• Provide direct support to the Facility Management and Engineering Team including quality checks of work orders, data review, customer service delivery, and financial reporting assistance with proactive follow-up
• Serve as front desk support and primary interface for guests, visitors, vendors, and employees, resolving inquiries and unique situations with professionalism and creative problem-solving
• Receive and dispatch work requests to technical staff and vendors, manage invoicing follow-up, track payment status, and process invoices for material purchases and monthly recurring costs
• Conduct visual inspections of common area spaces and coordinate building services including janitorial, breakrooms, restrooms, parking, badging, conference rooms, and equipment
• Order signage for the entire client portfolio, gather and coordinate janitorial and pantry supply orders, and manage product receipt with client collaboration
• Support operational reporting, budgeting, financial systems, administrative tasks including annual property audits, procedure documentation, electronic filing, and meeting coordination
• Maintain shared inboxes, manage daily mail review and sorting, submit vendor safety plans for approval, and support facility-specific cost savings targets

Required qualifications

• HS diploma or equivalent
• 2+ years of experience in facility or property administration
• Proven customer service experience with superior interpersonal skills and service orientation
• Ability to maintain professionalism and effectively deal with stressful situations
• Physical ability to stand, walk, conduct facility inspections, and perform tasks requiring mobility throughout the workday
• Strong organizational skills with ability to plan and manage work under time constraints and multitask independently with minimal supervision
• Excellent written, verbal, and interpersonal communication skills with collaborative work style

Preferred qualifications

• Associate's degree in facilities management, building, business, or related field, or equivalent work experience
• Proficiency in MS Office (Excel, Word, PowerPoint, Visio) with ability to customize administrative reports
• Experience with computerized maintenance management systems (CMMS) and facility operations software
• Experience working with Service Level Agreements and Key Performance Indicators in facility management environments
• Demonstrated capacity to deal with ambiguity and solve complex problems effectively in fast-paced environments

Schedule & Location

Schedule: M-F 8am-5pm
Location: Anaheim, CA

Visa & Work Authorization

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation

Estimated compensation for this position: 58,240.00 - 62,400.00 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location Details

Location: On-site - Anaheim, CA

Benefits

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

I want to work for JLL. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.