Facilities Coordinator

Jones Lang LaSalle Incorporated; Miami (FL); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

401(k) plan with matching company or 1

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Early access to earned wages through D

Job summary

Jones Lang LaSalle Incorporated in Miramar, FL is seeking a proactive Facilities Coordinator to support site and assistant facility managers in maintenance, operations, and vendor oversight. You will manage daily work orders, coordinate site services, and ensure safety and KPI goals are met.

Ideal candidates bring strong communication, organization, and problem-solving skills, with the ability to work independently in a fast-paced environment. Familiarity with Excel and IT tools is a plus.

Qualifications

• Excellent communication, organization, and problem-solving skills.
• Ability to work independently with minimal supervision and effectively manage stressful situations.
• Self-motivated, confident, energetic, and highly flexible.
• Ability to occasionally lift, push, and move items as needed to perform daily job duties.
• Strong teamwork skills and the capability to thrive in a fast-paced work environment.
• Proficiency in a range of information technology tools, platforms, and email communication.

Responsibilities

• Conduct daily walkthroughs and site inspections to ensure a clean, organized, safe, and fully operational office environment.
• Respond to all work orders in a timely manner, scheduling and managing repairs, maintenance, and minor works to ensure KPI compliance.
• Coordinate the delivery of site amenities and services, including fitness, food services, events, meeting facilities, mail/courier services, and office moves.
• Provide clear direction and information to vendors, facilities staff, and other service providers to ensure seamless execution of onsite work.
• Assist in the procurement of vendors and maintain accurate site records, web pages, and official documentation.
• Support client relationship management by complying with all contract requirements, meeting performance indicators, and delivering exceptional service based on client feedback.
• Maintain emergency response plans, including evacuation procedures, after-hours emergency response, and environmental health and safety standards.

Skills

Communication skills

Organization

Problem-solving

Independence

Stress management

Teamwork

IT proficiency

Facilities knowledge

Tools

Excel

Office software/Email tools

Facilities management software

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facility Coordinator - JLL

What this job involves:

The Facilities Coordinator will provide support to the Site and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, and occupancy services. In this role, you will proactively develop and maintain client relationships to ensure that expected service levels are achieved. You are a Subject Matter Expert in building positive client and vendor relationships while ensuring overall operations are maintained at a high level. Join JLL to embark on an exciting career path where your dedication to service excellence makes a daily impact!

What your day-to-day will look like:

• Conduct daily walkthroughs and site inspections to ensure a clean, organized, safe, and fully operational office environment.
• Respond to all work orders in a timely manner, scheduling and managing repairs, maintenance, and minor works to ensure KPI compliance.
• Coordinate the delivery of site amenities and services, including fitness, food services, events, meeting facilities, mail/courier services, and office moves.
• Provide clear direction and information to vendors, facilities staff, and other service providers to ensure seamless execution of onsite work.
• Assist in the procurement of vendors and maintain accurate site records, web pages, and official documentation.
• Support client relationship management by complying with all contract requirements, meeting performance indicators, and delivering exceptional service based on client feedback.
• Maintain emergency response plans, including evacuation procedures, after-hours emergency response, and environmental health and safety standards.

Required Qualifications:

• Excellent communication, organization, and problem-solving skills.
• Ability to work independently with minimal supervision and effectively manage stressful situations.
• Self-motivated, confident, energetic, and highly flexible.
• Ability to occasionally lift, push, and move items as needed to perform daily job duties.
• Strong teamwork skills and the capability to thrive in a fast-paced work environment.
• Proficiency in a range of information technology tools, platforms, and email communication.

Preferred Qualifications:

• Prior experience in facilities management, property management, hospitality, or related fields.
• Knowledge of local occupational health and safety requirements and critical facilities management.
• Basic understanding of technical property systems, including HVAC, chiller systems, fire protection, and mechanical/electrical systems.
• Experience or familiarity working with minor lab spaces.
• Strong spreadsheet proficiency (Excel) and basic financial knowledge.
• Solid hospitality experience with a strong customer service orientation.

Location:

Miramar, FL (3101 Commerce Prkwy).

Work Shift:

Monday – Friday, 7:00 AM – 3:30 PM (Flexible based on client needs)

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Miramar, FL

Personal benefits that support personal well‑being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy Notice

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.