Facilities Coordinator

Jones Lang LaSalle Incorporated; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Company Holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator in New York, NY to manage day-to-day facility operations and serve as the primary liaison among clients, vendors, and internal teams. The role emphasizes service delivery, CMMS work order management, and ensuring smooth, disruption-free building operations.

Ideal candidates will have a High school diploma, strong Excel skills, exceptional customer service, and the ability to multitask and work independently in a fast-paced

Qualifications

• High school diploma required.
• Intermediate Excel for data tracking and reporting.
• Strong customer service skills under pressure.
• Excellent verbal and written communication.
• Strong organizational and multitasking abilities.
• Team-oriented with collaborative approach.
• Undergraduate degree in facilities management or related field preferred.
• Experience with CMMS or work order platforms preferred.
• Background in facilities coordination or corporate real estate services preferred.

Responsibilities

• Serve as the liaison between JLL support services, account team members, clients, and vendors to ensure smooth communication and service coordination.
• Create, track, and manage work orders in the CMMS from initiation through completion, ensuring timely fulfillment and customer acknowledgement.
• Provide clear directions to vendors, facilities staff, and service providers to ensure excellent work execution with minimal disruption.
• Assist with facility access processes including badging coordination and other administrative tasks.
• Respond to facility situations with creative problem-solving and proactive follow-up to confirm customer satisfaction.
• Identify opportunities to continuously improve processes, systems, and overall client satisfaction.

Skills

Excel

Customer service

Organizational skills

Communication

Multitasking

Teamwork

Education

High school diploma

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator

What your day-to-day will look like:

• Serve as the primary liaison between JLL support services, account team members, clients, and vendors to ensure smooth communication and service coordination
• Create, track, and manage work orders in the CMMS from initiation through completion, ensuring timely fulfillment and customer acknowledgement
• Provide clear directions to vendors, facilities staff, and service providers to ensure excellent work execution with minimal disruption
• Assist with facility access processes including badging coordination and other administrative tasks
• Respond to facility situations with creative problem-solving and proactive follow-up to confirm customer satisfaction
• Identify opportunities to continuously improve processes, systems, and overall client satisfaction

Required qualifications:

• High school diploma required
• Intermediate proficiency in Microsoft Excel for data tracking and reporting
• Superior customer service skills with the ability to maintain professionalism under pressure and in stressful situations
• Strong organizational skills with the ability to multitask, prioritize, and work independently under time constraints
• Track record of initiative, integrity, and good judgment in professional settings
• Excellent verbal and written communication skills across all levels
• Highly collaborative with strong interpersonal skills and team-oriented approach

Preferred qualifications:

• Undergraduate degree or relevant coursework in facilities management, business administration, or related field
• Previous experience with Computerized Maintenance Management Systems (CMMS) or similar work order platforms
• Background in facilities coordination, property management, or corporate real estate services

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position: 60,000.00 – 70,000.00 USD per year. This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site – New York, NY

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

JLL Privacy Notice: Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only. If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view your Supplemental Privacy Statement. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.