Facilities Operations Coordinator

Jones Lang LaSalle Incorporated; Dallas, Northern (TX, KY); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay early wage access

Job summary

Jones Lang LaSalle in Dallas is seeking a Facilities/Property Administrator to oversee daily facility operations, coordinate with property managers, and support project teams. You’ll manage vendor relations, schedule maintenance, and create administrative reports in Excel to track performance.

Ideal candidates have 3+ years in facilities or property administration, knowledge of HVAC and life-safety systems, and a strong customer-service mindset.

Qualifications

• 3+ years of experience in Facilities or Property Administration
• Technical knowledge of facility repairs, HVAC systems, and Fire Life Safety systems.
• High School diploma or GED
• Superior customer service skills with client‑focused orientation
• Proficiency in Excel spreadsheets with ability to customize administrative reports
• U.S. Citizenship, clean driving record, and valid driver's license
• Ability to work independently while managing multiple priorities

Responsibilities

• Continuously monitor facility operations and coordinate with property managers on routine management tasks
• Plan, coordinate, and oversee maintenance activities while managing vendor relationships and logistics
• Provide facility‑specific support to project management teams and handle small facility management assignments
• Coordinate special events, meeting reservations, and conference room scheduling for clients and JLL teams
• Serve as the primary interface with clients, visitors, and guests while ensuring exceptional customer follow‑up
• Manage procurement of property supplies and services while escorting vendors through facilities
• Create and customize administrative reports using Excel to track facility performance and operations

Skills

Facilities

Property Administration

Excel

Customer service

Multitasking

Independent work

Education

High School diploma or GED

Tools

MS Office Suite

HVAC knowledge

Fire Life Safety systems

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

Join our dynamic Facilities Management team where you'll play a crucial role in ensuring seamless facility operations that directly support our clients' business success. This position combines hands‑on facility management with strategic coordination, offering you the opportunity to work with cutting‑edge building systems while developing strong client relationships. You'll be at the center of maintaining exceptional workplace environments that enhance productivity and create positive experiences for everyone who enters our facilities.

What your day‑to‑day will look like:

• Continuously monitor facility operations and coordinate with property managers on routine management tasks
• Plan, coordinate, and oversee maintenance activities while managing vendor relationships and logistics
• Provide facility‑specific support to project management teams and handle small facility management assignments
• Coordinate special events, meeting reservations, and conference room scheduling for clients and JLL teams
• Serve as the primary interface with clients, visitors, and guests while ensuring exceptional customer follow‑up
• Manage procurement of property supplies and services while escorting vendors through facilities
• Create and customize administrative reports using Excel to track facility performance and operations

Required Qualifications:

• 3+ years of experience in Facilities or Property Administration
• Technical knowledge of facility repairs, HVAC systems, and Fire Life Safety systems.
• High School diploma or GED
• Superior customer service skills with client‑focused orientation
• Proficiency in Excel spreadsheets with ability to customize administrative reports
• U.S. Citizenship, clean driving record, and valid driver's license
• Ability to work independently while managing multiple priorities

Preferred Qualifications:

• Strong planning and time management skills with ability to work under constraints
• Proficiency in MS Office Suite with strong written and verbal communication abilities
• Collaborative working style with excellent organizational skills
• Experience multitasking in fast‑paced facility environments
• Knowledge of building operations and maintenance scheduling systems

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location: On‑site – Dallas, TX

Personalized benefits that support personal well‑being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyse your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (\"JLL\") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.