Facilities Coordinator

Jones Lang LaSalle Incorporated; Redwood City (CA); Hybrid; USD 79,000 - 80,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, Dental & Vision care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in Redwood City, CA, is seeking a Site Operations Coordinator to support daily facilities operations and serve as a liaison among clients, vendors, and internal teams.

You will coordinate vendor activities, manage work orders, and assist in budget and documentation tasks while ensuring safe and efficient workplace experiences.

Qualifications

• 2+ years of facilities coordination or similar experience in CRE environments.
• Experience with vendor management including scheduling and relationships.
• Proficient in MS Office and Google Workspace with strong communication.
• Ability to work onsite full-time with travel between client locations.

Responsibilities

• Coordinate vendor activities, inspections, and work orders for Facilities and MAC.
• Support front desk operations and visitor management activities.
• Process client requests and coordinate site meetings and setups.
• Maintain records of vendor interactions and site activities (KPI tracking).
• Participate in planning meetings and communicate issues to leadership.
• Assist in operational reports, budget development, and site documentation.

Skills

Facilities coordination

Vendor management

Attention to detail

Communication skills

On-site work

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As a Site Operations Coordinator at JLL, you'll provide essential administrative and operational support to the site management team, ensuring smooth day-to-day facilities operations while serving as a key liaison between clients, vendors, and internal stakeholders. We believe the most effective teams are built when everyone is empowered to thrive, and in this role, you'll be empowered to take ownership of diverse responsibilities that keep our facilities running seamlessly. From coordinating vendor activities and managing work orders to supporting front desk operations and client events, you'll be at the center of creating exceptional workplace experiences. What sets JLL apart is our culture of collaboration, locally and across the globe, and you'll experience this firsthand as you partner with site teams, regional leads, and client stakeholders to solve problems and drive operational excellence. This position offers the opportunity to develop your facilities management expertise while contributing meaningfully to safety initiatives, budget planning, and continuous process improvements in a dynamic, fast-paced environment.

What your day-to-day will look like

• Schedule and coordinate vendor activities, site inspections, and work orders for both Facilities and Moves, Additions, and Changes (MAC)
• Support front desk operations by greeting visitors, managing snack and refreshment programs, and liaising with regional mailroom teams
• Receive and process client requests for operational and event needs, coordinating site meetings and preparing relevant setups and materials
• Maintain accurate records of vendor interactions, service requests, and site activities while tracking key performance indicators (KPIs)
• Participate in planning meetings with clients, facility managers, and stakeholders to review schedules and address operational priorities
• Communicate issues and concerns requiring resolution to appropriate JLL leadership in a timely and professional manner
• Assist in preparation of operational reports, budget development, close-out activities, and maintenance of site documentation and procedures

Required Qualifications

• High school diploma or equivalent
• 2+ years of experience in facilities coordination, operational support, or similar role in a Corporate Real Estate environment
• Experience with vendor management including scheduling, coordination, and maintaining vendor relationships
• Proficiency in Microsoft Office Suite (particularly Excel and Outlook) and Google Workspace Apps (Sheets, Mail, and core applications)
• Strong organizational skills and attention to detail with demonstrated ability to multi-task effectively
• Excellent written and verbal communication skills with strong understanding of customer service principles
• Ability to work onsite full time with flexibility for travel between client locations

Preferred Qualifications

• Bachelor's degree in related field or discipline
• Experience in facilities or property management environment with knowledge of building operations and maintenance
• Experience with data entry and Computerized Maintenance Management Systems (CMMS)
• Understanding of health and safety practices in workplace settings

Location: Redwood City, CA

Schedule: Monday through Friday 8am-5pm (some overtime required)

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position: 79,000.00 – 80,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: On-site –Redwood City, CA

Personal benefits that support personal well-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to providing reasonable accommodations to individuals with disabilities. For additional detail please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY S. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.