Facilities Coordinator

Jones Lang LaSalle Incorporated; Pennsylvania; Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle (JLL) is seeking a Remote Facilities Coordinator to support the Operations Team from Eastern or Central Time zones. You will manage work orders, coordinate service activities at Postal Service sites, and ensure high-quality facility service delivery while liaising with clients and vendors.

The role requires strong communication, Microsoft Office proficiency, and the ability to work independently across time zones. VISA sponsorship is not provided.

Qualifications

• Knowledge and experience in delivery and management of Facility Services.
• Excellent verbal and written communication and presentation skills.
• Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
• Strong organizational, management, and supervisory skills.
• Self-starter with ability to work independently and prioritize multiple responsibilities.
• Knowledge of standard business and accounting practices.

Responsibilities

• Manage the Work Order System end-to-end, including analyzing service requests, identifying duplicates, initiating new requests, and monitoring work orders dispatched to suppliers to ensure SLA compliance.
• Coordinate and schedule service activities at Postal Service sites, ensuring minimal disruption to client operations.
• Provide timely reporting and maintain accurate, up-to-date systems data for account processes, procedures, and metrics, including consolidation in Excel.
• Act as liaison between vendors, account teams, and service providers, offering direction and information to ensure excellent coordination and execution of work.
• Effectively manage critical issues with a zero-target approach for controllable incidents and missed services caused by vendors.
• Coordinate vendor performance discussions and support vendor quality assurance efforts.
• Support the account team with appropriate platforms, tools, processes, and procedures to meet service requirements and drive new client business.

Skills

Facility services

Verbal & written communication

Microsoft Office

Organizational skills

Independent work

Accounting basics

Corrigo (preferred)

Vendor management

Quality assurance

SLA management

Client-facing

Tools

Corrigo

Job description

Facilities Coordinator – JLL

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

This is a Facilities Coordinator role supporting the JLL Operations Team. Remotely based in Eastern or Central Time zones and reporting to the Facility Manager, you will serve as a critical link between clients, vendors, and internal teams to ensure exceptional facility service delivery. You will drive operational excellence through hands‑on management of work order systems, coordination of service activities at Postal Service sites, and promotion of high client satisfaction. This role directly contributes to JLL's commitment to delivering transformative facility management solutions while supporting our clients' evolving business needs and driving momentum for new client opportunities.

What your day‑to‑day will look like:

• Manage the Work Order System end-to-end, including analyzing service requests, identifying duplicates, initiating new requests, and monitoring work orders dispatched to suppliers to ensure SLA compliance
• Coordinate and schedule service activities at Postal Service sites, ensuring minimal disruption to client operations
• Provide timely reporting and maintain accurate, up-to-date systems data for account processes, procedures, and metrics, including consolidation in Excel
• Act as liaison between vendors, account teams, and service providers, offering direction and information to ensure excellent coordination and execution of work
• Effectively manage critical issues with a zero-target approach for controllable incidents and missed services caused by vendors
• Coordinate vendor performance discussions and support vendor quality assurance efforts
• Support the account team with appropriate platforms, tools, processes, and procedures to meet service requirements and drive new client business

Required Qualifications:

• Knowledge and experience in delivery and management of Facility Services
• Excellent verbal and written communication and presentation skills
• Proven record of providing excellent internal and external customer service
• Proficient knowledge of Microsoft Word, Excel, and PowerPoint
• Strong organizational, management, and supervisory skills
• Self-starter with strong ability to work independently and prioritize multiple responsibilities to ensure successful completion
• Knowledge of standard business and accounting practices

Preferred Qualifications:

• Knowledge of "Corrigo" Work Order system
• Experience with vendor management and quality assurance processes
• Familiarity with service level agreement (SLA) management and compliance monitoring
• Experience supporting large-scale facility operations or postal service environments
• Background in client-facing roles within facility management

Location:

Remote (Eastern or Central Time zones)

Salary $21.63 to $26.44

At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams. JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position: 45,000.00 – 55,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location: Remote –Harrisburg, PA

Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritises mental, physical and emotional health.

Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Per Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Per Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Per Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. California Residents only If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device. Per Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Per San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.