Facilities Assistant - University Libraries - UEIS

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Facility Assistant to oversee daily operations in a vibrant library environment. This role involves managing the Technology Lending Office, ensuring equipment is well-maintained, and providing exceptional service to students and faculty. If you thrive in a dynamic setting and enjoy collaborating with diverse teams, this opportunity could be the perfect fit for you. Join a community that values adaptability and excellence, and help shape a welcoming space for learning and innovation.

Benefits

Comprehensive medical insurance

Dental and vision insurance

Generous retirement savings program

Tuition benefits

Paid time off

Free Pittsburgh Regional Transit bus pass

Fitness center access

Qualifications

• Excellent organizational and time management skills required.
• Proven experience in facilities management preferred.

Responsibilities

• Manage daily operations of the Technology Lending Office.
• Oversee maintenance and upkeep of assigned spaces in Hunt Library.

Skills

Organizational Skills

Time Management

Facilities Management

Technical Knowledge

Education

High School Diploma or GED

Bachelor's Degree

Job description

Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we invent it. If you're passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The UEIS ( University Libraries, ETC, IDeATe, and Sustainability Initiative) division at Carnegie Mellon University supports various interdisciplinary programs and administrative functions within the university. It oversees areas such as the University Libraries, the IDeATe (Integrative Design, Arts, and Technology) program, the Entertainment Technology Center (ETC), Sustainability initiatives, and Hunt Botanical resources. The division includes roles in external relations, advancement, project management, and financial administration, playing a crucial role in facilitating educational and research initiatives at CMU.

The Facility Assistant is responsible for overseeing the daily operations of the Technology Lending Office and will also be tasked with general maintenance and upkeep of assigned spaces in Hunt Library. This role will work closely with the operations team to ensure that the building is welcoming for students, staff, and faculty. The Facility Assistant acts as a point of contact for building occupants, addressing their concerns, and coordinating maintenance and cleaning activities.

There are two vacancies for this position, one with working hours Monday through Friday 9am-5pm, the second being Wednesday through Sunday 12pm-8pm. Both roles may have some variations to the schedule based on library hours around holidays and breaks.

Key Responsibilities:

• Manages the day-to-day operation of the lending service, including inventory management, room setup, reserving equipment for events, and equipment maintenance and repair.
• Unboxes, tags, labels, adds to inventory, shelves, and distributes purchased items.
• In the absence of student workers, this role will be responsible for running the lending desk.
• Performs daily inventory checks.
• Maintains knowledge of existing equipment and has a working knowledge of current technology, staying informed about advancements in technology to recommend new equipment purchases and enhance service offerings.
• Demonstrates how to operate the equipment in the lending office, including best practices, to ensure respectful handling of equipment, and safety to the guests.
• Train student workers on how to properly maintain equipment and process check-ins and check-outs.
• Collaborate with IDeATe faculty to understand lending equipment needs and tailor services accordingly.
• Assist with the day-to-day operation and maintenance of the IDeATe facilities in Hunt Library to include assigned labs, classrooms, shops, studios, and equipment rooms.
• Completes routine checks and maintenance for IDeATe and Library spaces.
• Respond to help tickets submitted via the IDeATe ticket system.
• Maintains functional condition and organization of the rooms. Ensure rooms are clean and organized. May, on occasion, include sweeping, vacuuming, and emptying of cans and scrap bins.
• Contacting FMS for minor repairs in spaces
• Respond to and resolve building-related issues and emergencies.
• Collects packages from the shipping and receiving room and may occasionally be required to assist with receiving freight deliveries at the curb.
• Other duties as assigned by the manager.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Qualifications:

• High School Diploma or GED required. Bachelor's Degree preferred.
• Excellent organizational and time management skills.
• Ability to handle multiple tasks and prioritize effectively.
• Proven experience in facilities management, building operations, technology or other related experience preferred.
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insuranceas well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Service/Support (Non-L95)

Position Type

Staff - Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

• Statement of Assurance