Senior Facilities Coordinator

JLL; San Jose (CA); On-site; USD 58,000 - 71,000; Full time

Job summary

Join a leading company as a Senior Facilities Coordinator in San Jose, CA. This role involves managing administrative tasks, overseeing facility operations, and ensuring compliance with industry standards. You will play a key part in supporting the facilities management team and contribute to maintaining efficient operations.

Benefits

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Qualifications

• 3+ years of experience in an industrial engineering/maintenance environment.
• Proficiency in computer software systems, including CMMS SAP.

Responsibilities

• Manage administrative duties and facility work orders.
• Coordinate purchasing and invoice processing for facility projects.
• Ensure compliance with cGMP standards.

Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Multitasking

Education

High School Diploma

Associate or Bachelor's Degree

Tools

CMMS SAP

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shift - Monday to Friday, on-site, day shift

What this job involves: As a Senior Facilities Coordinator at the San Jose, CA location, you'll play a crucial role in supporting our facilities management team. This position requires a highly organized and detail-oriented individual who can oversee administrative duties, manage facility work orders, coordinate purchasing and invoicing processes, and ensure compliance with cGMP standards. We believe the most effective teams are built when everyone is empowered to thrive, and in this role, you'll have the opportunity to contribute significantly to maintaining efficient operations and supporting the overall facilities management function. Join us in our mission to shape the future of real estate for a better world by combining world-class services, advisory, and technology for our clients.

What is your day to day?

• Manage administrative duties, including filing systems, Building Management System reports, and the Facility calendar
• Oversee facility work orders using the SAP system, generating reports and tracking spare parts inventory
• Coordinate purchasing and invoice processing for facility projects and maintenance
• Ensure compliance with cGMP standards and participate in safety training initiatives
• Support project activities and serve as a liaison between facilities team, other departments, and external partners
• Identify and implement process improvements in facilities management operations
• Assist in maintaining compliance documentation and records
• Other duties as assigned

Desired experience and technical skills -

Required

• High school diploma or equivalent; associate or bachelor's degree preferred
• 3+ years of experience in an industrial engineering/maintenance environment
• Proficiency in computer software systems, including CMMS SAP and Microsoft Office Suite
• Experience in computer or web-based work order management systems
• Strong organizational, keen attention to detail, and ability to work under time constraints.
• Strong time management, and communication skills
• Ability to multitask and prioritize in a fast-paced environment

Preferred

• Experience with cGMP compliance
• Experience in a pharmaceutical or biotechnology facility environment
• Knowledge of facilities maintenance, best practices and industry standards
• Familiarity with project management methodologies
• Experience with energy management and sustainability initiatives
• Multilingual capabilities
• OSHA safety certification or related safety training
• Familiarity with Building Management Systems (BMS)

Physical Demands and Work Environment:

• Based in an office, but performing audits on warehouse, R&D space and distribution center
• Standing, walking, stooping, climbing, sitting, lifting up to 50 lbs.
• Working directly with Building Engineers and Maintenance Technicians

Estimated total compensation for this position:

58,000.00 - 70,720.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site -San Jose, CA

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Accepting applications on an ongoing basis until candidate identified.