Operations Coordinator

EMCOR Facilities Services, Inc.; Sacramento (CA); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision coverage

Health savings and flexible spending

Life insurance

Disability

401(k) Savings Plan

College Coach

Employee assistance program

Job summary

EMCOR Facilities Services, Inc. is seeking a Facility Scheduler/CMMS Administrator to plan and sequence daily and long-term maintenance work for a site-based team using CMMS and related software. The role includes administrative duties assigned by the Facility Manager.

You will receive work orders, prepare schedules, dispatch tasks, generate PMs, track progress, and maintain records. Strong MS Office skills and a valid driver's license are required, with occasional travel to sites as needed.

Qualifications

• 5+ years MEP and CMMS related work experience required.
• Associate’s Degree or equivalent from two-year college or technical school; or 5 to 10 years related experience and/or training; or equivalent combination of education and experience.
• Valid Driver’s License required.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and able to read/write English.

Responsibilities

• Receives and schedules work orders; ensures data accuracy.
• Creates daily, weekly, and monthly schedules and dispatches tasks.
• Generates and tracks PMs; monitors progress for monthly reports.
• Interfaces with customers to clarify scope of work and provide status updates.
• Maintains work order logs and documentation across reports and records.
• Generates metrics using applicable software as needed by the Facility Manager.
• Processes daily timesheets and assists in procuring materials and services.
• Maintains safety matrices and filing systems; supports other duties as required.

Skills

Microsoft Office

Excel

Word

PowerPoint

Education

Associate’s Degree

Tools

CMMS

Job description

About Us

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

Plan and schedule daily and long-term work for site-based facility maintenance team using CMMS and associated software programs. Perform administrative duties as assigned by the Facility Manager.

Essential Duties & Responsibilities

Receives and schedules work orders from Regional Coordinators or on-site personnel, enters missing data and/or modifies as necessary to ensure correctness.

Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis.

Generates and dispatches weekly and monthly PM’s, tracks progress throughout the month to ensure compliance.

Interfaces with customer as necessary to clarify the scope of work requested, follows up with status as required.

Maintains work order logs for monthly reports, making changes as necessary to ensure correctness.

Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the Facility Manager.

Processes daily time sheets for team and ensures correctness.

Assists in procuring material and services to include issuing and maintaining PO’s and invoices.

Schedules and maintains safety matrix for team members.

Maintains filing system ensuring proper record keeping.

Performs any other duties as deemed necessary by the Facility Manager, with potential overnight travel.

Qualifications

Education

Associate’s Degree (A. A.) or equivalent from two-year college or technical school; or 5 to 10 years related experience and/or training; or equivalent combination of education and experience

Business Experience

5+ years MEP and CMMS related work experience required

Licenses/Certifications

Valid Driver’s License required

Computer Skills

Strong computer skills using Microsoft Office, including proficiency in Excel, Word and PowerPoint.

Language Skills

English

Written and Oral Communication Skills

Ability to read and comprehend instructions including, but not limited to, safety policies and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in individual and small group situations. Ability to communicate effectively and efficiently with both management and field level employees.

Physical Demands

While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds

Work Environment

Moving mechanical parts and high, precarious places

Occasional exposure to:

• Fumes or airborne particles
• Toxic or caustic chemicals
• Risk of electrical shock and vibration
• Moderate to high noise levels
• Outdoor weather conditions (including extreme cold, extreme heat).

Benefits

• medical
• dental
• vision coverage
• health savings and flexible spending accounts
• life insurance
• disability
• a 401(k) Savings Plan
• College Coach
• employee assistance program

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmitive Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Geographic Disclosure

Compensation Range: $28 - 35/HR

Other Compensation: N/A

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