Facility Coordinator - Commercial Real Estate

EMCOR Facilities Services; Orlando (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

EMCOR Facilities Services is looking for a recent graduate to support day-to-day operations across multi-site facilities in Orlando, Florida. This entry-level role focuses on CMMS workflow management, vendor oversight, and facility improvements, providing a fantastic opportunity for career growth. Candidates should possess a Bachelor's degree in a related field and have strong organizational and communication skills. Additionally, you will support project documentation and scheduling activities while ensuring adherence to safety standards.

Qualifications

• Entry-level position ideal for recent graduates (0-2 years of experience).
• Clear written and verbal communication skills.
• Strong interpersonal and customer service skills.

Responsibilities

• Manage CMMS workflows for maintenance and operations processes.
• Handle vendor management and performance monitoring.
• Maintain project documentation and track accruals.

Skills

Organizational skills

Communication skills

Customer service skills

Basic budgeting knowledge

Ability to manage multiple priorities

Basic understanding of maintenance operations

Education

Bachelor’s degree in Business, Construction Management, Engineering

Tools

CMMS tools

Microsoft Office

SharePoint

Smartsheet

Job description

Job Summary

Supports day-to-day facilities operations across multi-site facilities with a focus on facility improvements, CMMS workflow management, vendor oversight, project documentation and accruals, enhancement of procedures for routine work, management of floor plans and drawings, and coordination of scheduling and calendars. This entry‑level role is designed for recent graduates to apply their academic knowledge in a hands‑on environment, contributing to operational efficiency, compliance, and continuous improvement in facilities management while building a strong foundation for career growth.

Essential Duties & Responsibilities

Manages CMMS workflows, including work order creation, tracking, and optimization to streamline maintenance and operations processes. Supports facility improvements by identifying efficiencies and implementing procedural enhancements for routine tasks.

Handles vendor management, including performance monitoring, contract compliance, invoice processing, and relationship coordination to ensure high‑quality service delivery.

Maintains project documentation, tracks accruals, and manages financial reporting for operational initiatives. Oversees floor plans, drawings, and asset documentation, ensuring accuracy and accessibility.

Coordinates and schedules calendars for maintenance, inspections, vendor visits, and team activities, facilitating smooth operational flow and timely execution.

Contributes to overall facility improvement by developing and refining standard operating procedures (SOPs), conducting audits, and recommending best practices for routine work and efficiency gains.

Provides administrative support, including reporting, communication with stakeholders, and assistance in preventive maintenance planning to uphold facility standards.

Safety Duties: Ensures safe working conditions are maintained and takes corrective action when notified of any safety violations.

Qualifications

Minimum Requirements

• Bachelor’s degree in Business, Construction Management, Engineering, or a related field required.
• Entry‑level position ideal for recent graduates (0‑2 years of experience); relevant internships, co‑ops, or coursework in facilities or operations management preferred.
• Familiarity with CMMS systems, vendor coordination, and project documentation a plus.
• Strong organizational skills with the ability to manage multiple priorities.
• Basic knowledge of budgeting, accruals, and financial tracking.
• Proficiency in reading and updating floor plans, drawings, and schematics.
• Clear written and verbal communication.
• Proficiency with computers, including CMMS tools, Microsoft Office, SharePoint, Smartsheet, and calendar/scheduling software.
• Ability to support facility improvements and procedural enhancements under guidance.
• Basic understanding of general maintenance and facility operations.
• Strong interpersonal and customer service skills.
• High work ethic with adaptability, quick learning, and reliability in attendance and performance.

Technical Qualifications & Skills

• Leadership – takes initiative, eager to learn, drive change, and embrace the EFS culture while supporting implementation of improvements.
• Self‑starting – asserts influence to achieve goals; proactively addresses operational issues with guidance.
• Deal confidently and effectively with internal/external customers at all organizational levels.
• Strong customer satisfaction focus – meets and exceeds expectations of internal/external customers; anticipates needs and resolves supplier delivery or quality problems impacting customers.
• Creativity – identifies and develops innovative approaches, remains open to suggestions, and researches best practices for application inside the company.
• Team‑oriented – works effectively with people across the organization to develop and implement strategies and action plans in support of operating objectives.
• Drive to seek fast growth and high performance; anticipates opportunities and promotes innovative ideas.
• Results‑driven – continuously strives to meet and exceed performance goals and functional excellence metrics.

Physical Demands

Frequent office deskwork requiring sitting, using phone and computer. Regularly requires extensive walking when performing site audits, troubleshooting problems with crafts and physical building checks. Occasionally requires climbing, stooping, kneeling, crouching, and lifting up to 50 pounds.

Work Environment

• Reports to the Site Manager.
• Interfaces with Maintenance staff, Purchasing and Stores Room in procurement of materials.
• Cooperates with and assists others in a common effort to maintain the facility.
• Performs additional duties as requested by the Site Manager.
• Interfaces with Site Manager, Supervisor, Technicians, Engineering staff and Production staff to plan, estimate and validate maintenance work activities.

Equal Opportunity Employer

Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.